Intermediate Legal Specialist Assistant (On-Site)

Provides a broad range of legal administrative support primarily to Transamerica’s litigation and employment team. Manages a high volume of tasks and projects while proactively anticipating the needs of internal business partners and key stakeholders.
Responsibilities
Provide administrative and clerical support to the litigation and employment team, including receiving, reviewing, triaging, and processing service of process (SOP) documents, such as summonses, complaints, subpoenas, garnishments, documents and other legal notices.
Accurately identify, record, and route legal documents to the appropriate teams to support timely review and response.
Locate documents and information using company databases and litigation management systems and conduct general legal and factual research.
Maintain complete and accurate files, logs, and records for documents received and produced.
Serve as a primary point of contact, liaison, and problem solver for the litigation and employment team and its stakeholders.
Prepare, transcribe, format, and proofread documents and materials using Word, Excel, and PowerPoint.
Resolve routine questions and issues within established guidelines, escalating complex matters as appropriate.
Qualifications
High School diploma/GED
One year of secretarial and/or administrative assistant experience, preferably in the financial/insurance industry.
Knowledge of legal terminology and document formats
Excellent communication skills and attention to detail
Proficiency using MS Office
Preferred Qualifications
Experience supporting legal, litigation, or regulated-industry functions
Ability to organize and manage high-volume, time-sensitive work
Ability to exercise sound judgment and escalate issues appropriately
Ability to prepare and proofread documents accurately
Experience using legal or document management systems
Ability to handle confidential information with discretion
Ability to work proactively, collaboratively, and with a service-oriented mindset
Working Conditions
In-Office Environment
The Salary for this position generally ranges between $52,000.00- $60,000.00 annually. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography, work location designation (in-office, hybrid, remote) and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.
Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company’s discretion.
Disclaimer:
Beware of fake job offers!
We’ve been alerted to scammers impersonating Transamerica recruiters, particularly for remote positions. Please note:
This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.
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Work arrangement
Yes