HR Onboarding Support Associate (Contract)

We are seeking a detail-oriented and proactive HR Onboarding Support Associate to join our HR Operations team on a contract basis. In this role, you will be the primary point of contact for new hires, ensuring a seamless, welcoming, and compliant transition into the company. You will manage the entire onboarding lifecycle—from post-offer acceptance to the new hire's first few weeks—while ensuring strictly aligned data management and verification processes.
Key Responsibilities
New Hire Coordination & Communication
Act as the main point of contact for new hires to answer queries regarding joining dates, documentation, and company policies.
Send out welcome emails, onboarding schedules, and logistics information timely.
Coordinate with cross-functional teams (IT, Admin, Security) to arrange hardware (laptops), building access passes, and workstations.
Documentation & Compliance
Collect and verify all mandatory pre-employment documentation (educational certificates, experience letters, payslips, PAN, Aadhaar).
Initiate and track background verification (BGV) checks through external vendors, escalating discrepancies immediately.
Maintain digital employee records ensuring 100% compliance with audit standards.
Day-1 Induction Facilitation
Conduct Day-1 HR induction sessions, presenting company culture, policies, and benefits overview.
Assist new hires with completing statutory forms (Provident Fund/PF, Gratuity, Insurance enrollments).
Ensure a smooth handoff to respective hiring managers and team buddies.
Required Qualifications & Skills
Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
Experience: 1–3 years of experience in HR Operations or HR Shared Services, with a heavy focus on onboarding and BGV processes.
Tools: Proficiency with HRIS systems (e.g., Workday, SuccessFactors, or Darwinbox) and the MS Office Suite (Excel, Word, Teams).
Communication: Exceptional verbal and written English communication skills; fluency in Tamil is a strong plus for local coordination.
Attributes: High attention to detail, ability to handle sensitive/confidential data, and a customer-service mindset to welcome new employees.
What We Offer
Exposure to a fast-paced corporate HR environment.
Opportunities to work with modern HR tools and global practices.
Skills: hr operations,onboarding,documentation

Work arrangement
Hybrid