EA to Trustee

Executive Assistant to Trustee
(Chain of International Schools – Oshiwara, Mumbai)
Working Hours:
Monday to Friday – 9:00 am to 5:00 pm
Saturday – 9:00 am to 1:00 pm
Key Roles & Responsibilities
Manage calendar, meetings, appointments, and travel schedules for Trustee.
Coordinate and follow up on critical tasks, deadlines, and management decisions across schools and departments.
Draft professional emails, letters, MOMs (Minutes of Meetings), presentations, and confidential correspondence.
Act as a communication bridge between management, principals, senior staff, consultants, vendors, trustees, and stakeholders.
Liaison and coordinate with Company Secretary (CS) for various group trusts, societies, LLPs, and company-related matters.
Coordinate preparation, circulation, documentation, and follow-up of Board Meetings, Trustee Meetings, AGM/EGM papers, resolutions, notices, and minutes.
Maintain records and tracking of statutory papers, governance documents, compliance submissions, and management approvals in coordination with CS and legal teams.
Maintain strict confidentiality of financial, legal, HR, and strategic information.
Assist in preparation and coordination of management reports, MIS, budgets, and review meetings.
Track pending approvals, payments, documentation, and operational compliances.
Organize trustee meetings, management reviews, audits, and internal coordination meetings.
Handle documentation, filing systems, records management, and digital data organization.
Coordinate with accounts, HR, admin, legal, and school operations teams for smooth execution of management directives.
Monitor priority matters and escalate important issues proactively.
Support event coordination, institutional visits, and special projects assigned by management.
Maintain professional decorum, discipline, and responsiveness in all communications and interactions.
Ensure timely follow-ups and execution culture across departments.
Handle occasional personal coordination tasks related to management schedules and commitments.

Work arrangement
No