Assistant Coordinator for Document Services and Archives

Major Responsibilities
- Under general direction of the Document Services and Archives Coordinator, with wide latitude for independent initiative and judgment, handle requests received by the Document Services and Archives group.
- Assist Agency staff with research requests, material selection for design work, publication and display.
- Assist in the digitization, scanning and preparation of documents for long-term off-site storage.
- Preserve and maintain all historic materials for all print and digital collections. Enter data as needed into historic archives databases.
- Assist with intake and acquisition procedures, including physical handling of new material, discarding of duplicates and recalling documents from the off-site storage facility.
- Identify documents that require conservation and carry out basic conservation techniques such as re-packing, copying, and preserving fragile items. Box and inventory documents to be transported for off-site storage.
- Handle fragile documents, large and heavy rolls of paper and mylar.
- Retrieve, lift and file forms, shop drawings, approvals, rolls of plans, oversize plan file folders, specifications and other documents relating to capital construction projects.
- Operate standard office equipment including computer, binding machine, copy machine and microfiche reader.
- Perform special projects and initiatives assigned.
- Assist the Document Services and Archives Coordinator with special projects as needed.
Work Location: Olmsted Center, Queens
How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 785420.
All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.
*Current City Employees please include your ERN on your cover letter and resume.
NOTE: All resumes must be received no later than the last day of the posting period. *Posting period extended to 10/26/2026. Previous applicants are still under consideration and need not reapply. References will be required upon request.
Fees: Hired candidates will be subject to a processing fee between $40.00 to $101.00 based on the salary range of title. Hired candidates who are not currently employed by the City will be subject to a $107.50 background check fee.
nyc.gov/parks
MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.
For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)
COMMUNITY COORDINATOR - 56058
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Employment type
Full-time

Work arrangement
No