Activation Manager

Activations Manager | Zeassetz | Zolo
Prepare the asset. Drive launch readiness. Bring properties to market.
Company Name: ZoloStays
Designation: Activations Manager
Location: Mumbai
Salary Range: up to 8 LPA (Subject to hike according to market standards)
Employment Type: Full-time
Experience Required: 2 - 5 years in real estate
Why this role exists
A property’s success begins well before it is launched. Before a property can be presented to the market, it needs to be physically ready, visually appealing, operationally functional, and prepared to meet the expectations of its future customers. This involves coordinating multiple activities—from property assessment and readiness planning to furnishing, repairs, vendor execution, installations, quality checks, and final handover.
As Zeassetz expands its property portfolio, we need someone who can take complete ownership of this activation journey and ensure that properties move from their initial state to launch-ready within defined timelines and budgets. This role exists to ensure that every property is activated with speed, quality, cost discipline, and clear accountability.
Your mandate is clear
Own property activation from initial assessment to launch readiness
Build and execute property-specific activation plans
Coordinate vendors, contractors, and internal teams
Drive furnishing, repairs, installations, and other readiness activities
Maintain quality standards and control activation costs
Identify and resolve execution gaps before they delay launch
Ensure properties are handed over on time and are ready for market launch
This is an end-to-end property execution role. You are responsible for turning a property into a launch-ready asset.
About Zolo and Zeassetz
Finding dependable accommodation and real estate opportunities has historically been fragmented and inconsistent. Zolo is building a connected living and hospitality ecosystem across Coliving, Hotels, and other property-led businesses.
Zeassetz enables structured real estate ownership and asset-backed growth opportunities.
As the portfolio grows, the ability to prepare properties efficiently, maintain consistent standards, and bring assets to market on time becomes increasingly important. We are building the execution capabilities required to activate properties systematically and scale with discipline.
What you will be responsible for
1. Property Assessment & Activation Planning
Assess properties before activation to understand their current condition and readiness requirements
Identify repair, furnishing, installation, maintenance, and presentation requirements
Prepare property-wise activation plans with clear activities, timelines, dependencies, and budgets
Identify potential execution challenges and resolve them before work begins
Coordinate with relevant stakeholders to establish launch dates and readiness milestones
2. Drive Property Readiness & Execution
Manage end-to-end execution of property activation activities
Coordinate painting, repairs, electrical and plumbing work, furnishing, fixtures, signage, and other applicable requirements
Ensure rooms, common areas, and other relevant spaces are prepared to the required standard
Monitor on-ground progress against activation plans
Coordinate multiple vendors and workstreams to ensure activities are completed in the right sequence
Identify delays, quality gaps, and dependencies that could affect launch timelines
3. Vendor & Contractor Management
Identify and coordinate with vendors, contractors, service providers, and suppliers
Communicate scope, quality expectations, timelines, and deliverables clearly
Track vendor progress and ensure commitments are met
Inspect completed work and coordinate rectification wherever required
Resolve execution issues and escalate persistent delays or quality concerns
Ensure vendor work is completed against agreed scope and commercial terms
4. Budget & Cost Control
Prepare and track property activation budgets
Monitor expenditure against approved estimates
Identify cost overruns, unnecessary expenditure, and opportunities for optimisation
Validate completed work against agreed scope before recommending closure
Coordinate quotations, purchase requirements, invoices, and supporting documentation with relevant teams
Maintain cost visibility across properties and activation projects
5. Quality Checks & Launch Readiness
Conduct property inspections at key stages of activation
Ensure completed work meets defined quality and presentation standards
Verify that furniture, fixtures, equipment, utilities, and essential facilities are ready for use, as applicable
Identify incomplete work and ensure defects are corrected before handover
Maintain a structured readiness checklist for every property
Ensure the property is presentable, functional, and ready for its intended launch
6. Cross-Functional Coordination & Handover
Work closely with Operations, Sales, Procurement, Finance, Maintenance, and other relevant teams
Ensure all teams understand the requirements and timelines for launch
Coordinate the closure of pending activities and dependencies
Hand over completed properties with the required documentation and readiness confirmation
Communicate outstanding issues, risks, and actions transparently
Ensure there is clear accountability for every open item until closure
7. Track Progress & Improve Activation Processes
Maintain property-wise trackers covering timelines, budgets, vendor progress, quality checks, and pending activities
Provide regular updates on activation status and expected completion dates
Flag risks and delays early, along with proposed corrective actions
Identify recurring bottlenecks across activations
Standardise checklists, workflows, and reporting mechanisms
Improve activation speed and consistency as the property portfolio scales
What success looks like after 6–12 months
Properties are activated and made launch-ready within committed timelines
Activation costs remain within approved budgets
Vendors deliver work to agreed quality standards
Rework, incomplete tasks, and last-minute surprises reduce
Every property has a clear readiness plan and documented handover
Cross-functional teams receive properties that are ready for launch
Activation delays and recurring execution bottlenecks reduce
Property readiness becomes more predictable and repeatable as the portfolio expands
Success means properties move from initial assessment to launch readiness through a structured, cost-conscious, and quality-driven process.
Who this role is for
You will likely thrive here if:
You enjoy taking a physical project from an unfinished state to completion
You are comfortable spending time on-site and managing execution on the ground
You can coordinate multiple vendors, activities, and deadlines simultaneously
You notice quality gaps and insist on getting them corrected
You take ownership when timelines slip rather than waiting for instructions
You can balance speed, cost, and quality without losing sight of the final outcome
You are organised, persistent, and comfortable managing multiple properties
You can communicate clearly with contractors, vendors, and internal stakeholders
You prefer solving real execution problems over managing work only through emails and meetings
Experience we value
Relevant experience in property activation, project execution, fit-outs, interior execution, facilities setup, or property operations
Experience coordinating contractors, vendors, installations, repairs, furnishing, or site-readiness activities
Exposure to real estate, property management, hospitality, co-living, serviced apartments, or commercial fit-outs will be valuable
Experience tracking project timelines, budgets, quality, and dependencies
Comfort with on-site inspections, vendor follow-ups, and property-level execution
Strong planning, coordination, documentation, and problem-solving skills
Candidates who have independently managed site execution or property-readiness projects will be particularly relevant.
We value execution ownership over experience limited to documentation, design coordination, or vendor follow-ups without responsibility for final delivery.
The impact you will have
Your work will directly influence how quickly and efficiently Zeassetz can bring properties to market.
You will help ensure that:
Properties are ready when the business needs them
Activation costs are controlled
Quality standards remain consistent
Launch delays caused by execution gaps are reduced
Operations teams receive properties that are ready to function
The business can scale property a

Work arrangement
No