Office Coordinator

About the role
The Workplace Coordinator is responsible for the day-to-day coordination and management of the assigned office/site, ensuring a safe, compliant, efficient and welcoming workplace for employees, visitors and business stakeholders. Acting as the site-level point of contact for office services, building operations, vendors and local workplace governance, the role ensures consistent service delivery in line with regional workplace standards. The Workplace Coordinator also supports employee experience, space and headcount tracking, budget discipline, and workplace initiatives as required.
What you will do
Office Services
Coordinate reception/visitor services
Oversee delivery of internal food programme
Support planning & deliver events
Manage on-site shipping & receiving services
Support a seamless and efficient employee experience
Maintain strong relationships with key business stakeholders
Conduct regular site inspections, record and action findings
Building Operations
Oversee janitorial services
Coordinate repairs & maintenance
Coordinate site security
Support compliance with Environmental Health & Safety requirements
Coordinate workplace vendors and service providers
Maintain effective relationship with landlord and other relevant local organisations
Planning and Governance
Maintain floor plans up to date
Track headcount and conduct space audits
Manage the allocated operating expenditure (OPEX) budget
Support the department strategy
Ensure site-level workplace governance and compliance
Projects & Programmes
Support various WP programmes and initiatives, including sourcing, sustainability, Ergonomics, digital adoption, newsletters, and BCP.
Support Project Management activities as assigned
Coordinate the allocated capital expenditure (CAPEX) budget as assigned
What you bring
Previous experience in an Office Coordinator, Workplace Coordinator, Facilities Coordinator, Hospitality Coordinator, Office Manager or similar site operations role.
Experience coordinating day-to-day office services and building operations in a corporate, hospitality or multi-service environment.
Experience working with third-party vendors and service providers, ideally across reception, cleaning, catering, security, maintenance or related services.
Experience supporting health and safety compliance, site inspections, audits and operational governance.
Experience supporting or managing workplace budgets, invoices, procurement processes and landlord/building management relationships.
Experience supporting employee experience initiatives, office events, moves/changes, workplace projects or local improvement programmes.
Experience coordinating in-house or outsourced teams is an advantage.
What sets you apart
Good understanding of office management, workplace operations, facilities services and employee experience.
Working knowledge of health and safety, security, maintenance, janitorial, reception, food services and vendor coordination.
Strong customer service mindset with the ability to build effective relationships with employees, business stakeholders, landlords and service providers.
Good organisation, prioritisation and problem-solving skills, with strong attention to detail.
Budget awareness, with the ability to manage or support OPEX/CAPEX tracking, purchase orders, invoicing and vendor performance.
Clear communicator, able to coordinate multiple activities and stakeholders in a busy site environment.
Proficient in Microsoft Office and workplace reporting tools; experience with floor plans, space data or headcount tracking is an advantage.
Relevant education or equivalent practical experience in workplace, facilities, hospitality, business administration or a related field.
What we offer
Free meals
Enjoy a complimentary meal during every shift, so you can stay energized and focused throughout your workday.
Private medical cover
Access private health insurance that provides additional support and peace of mind when it comes to your health and wellbeing.
Learning Hub
Grow your skills and knowledge through our Learning Hub, with access to training, educational resources, and opportunities for professional development.
About us
ARRISE is a global leader in software development and services for the iGaming industry, bringing together more than 2,500 professionals operating across more than 12 locations worldwide.
From concept through to delivery, we combine technical expertise, creativity and industry knowledge to develop products, platforms and services that shape player experiences and support some of the industry's leading brands.
We are best known for the work we deliver for Pragmatic Play, creating and supporting technology, products and specialists services enjoyed by millions of players worldwide.