Administrative Assistant – Grant Funded (Hourly)

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Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
As a community college committed to our mission, we seek to recruit and retain a workforce that:
Values intellectual curiosity and innovative teaching
Is attracted by the college's mission to promote equitable access to educational opportunities
Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.
Focused on student academic achievement and postgraduate outcomes
Welcomes difference and models respectful interaction with others
Engages with the community both within and outside of ACC
Job Posting Title:
Administrative Assistant – Grant Funded (Hourly)
Job Description Summary:
Provides complex clerical, administrative, and implementation support for the THECBB Nursing Innovation Grant. Assists grant director and project manager with administrative duties including but not limited to scheduling, documentation, coordination, communications, logistics, record maintenance, and other implementation activities.
PLEASE NOTE: THIS IS A GRANT-FUNDED POSITION. This is a 0.20 FTE position funded for a 24-month project period through the Texas Higher Education Coordinating Board Nursing Innovation Grant. Continuation of the position is dependent upon the availability and duration of grant funding.
Job Description:
Description of Duties and Tasks
Assists the Project Director, Project Manager / Clinical Partnership Coordinator, and other grant personnel with scheduling, meeting coordination, communications, documentation, and follow-up activities.
Coordinates calendars, meeting invitations, virtual meeting links, room reservations, and other logistical arrangements for project meetings, training activities, pilot events, and partner engagements.
Prepares meeting materials, agendas, attendance records, notes, action-item lists, and other project documentation as assigned.
Maintains organized electronic and physical project files, records, forms, correspondence, and supporting documentation.
Assists with tracking required grant documentation, compliance materials, approvals, participant records, and project-related forms.
Supports maintenance of documentation related to clinical partners, faculty, students, preceptors, training activities, and other project participants.
Assists with collecting, organizing, and entering project data used for implementation tracking, compliance monitoring, evaluation, and grant reporting.
Communicates professionally and effectively with faculty, staff, students, clinical partners, and other project stakeholders.
Maintains confidentiality of student, personnel, partner, and grant-related information.
Performs other related administrative duties necessary to support successful implementation of the Nursing Innovation Grant.
May input budget figures, prepares requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills.
May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
Knowledge
Office procedures and practices.
Customer service techniques.
General office and administrative procedures.
Recordkeeping and document management practices.
Scheduling and meeting coordination.
Basic data entry and tracking processes.
Skills
Maintaining an established work schedule.
Establishing and maintaining effective internal and external relationships.
Maintaining confidentiality of work-related information and materials.
Effectively using interpersonal and communication skills.
Effectively using organizational and planning skills with attention to detail and follow-through.
Entering data, maintaining files, and performing other clerical duties.
Effective customer-orientation when working with a multicultural population.
Technology Skills
· Use a variety of spreadsheet, word processing, database, and presentation software.
· May also use social media, work with desktop publishing, and update webpages.
Required Education
High school diploma or equivalent.
Physical Requirements
Work is routinely performed in a standard office or similar environment.
Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling.
Occasional lifting of objects up to 10 pounds.
Safety
Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practice
Pay Rate
$24.10/Hour
Up to 19 hours a week
Number of Openings:
1
Job Posting Close Date:
October 23, 2026Clery Act
As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.
Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information.
For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( CleryComplianceOfficer@austincc.edu ). For an overview, see ACC's Clery Act website.
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.