Administration Assistant

Company Description BAIF Institute for Sustainable Livelihoods & Development is a not-for-profit organization focused on improving livelihoods and promoting sustainable development in rural and semi-urban communities. The institute works closely with local stakeholders, governments, and partner organizations to design and implement development programs that are socially inclusive and environmentally responsible. Team members contribute to field projects, research, and capacity-building initiatives that aim to enhance income generation, resource management, and quality of life. The work environment emphasizes integrity, collaboration, and respect for diverse communities and perspectives.
Role Description This full-time Administration Assistant role is a hybrid position based in the Andhra Pradesh Capital Region, with some flexibility for work from home. The Administration Assistant will handle routine office operations, including managing correspondence, maintaining records, and organizing documents and files. Daily tasks include scheduling meetings, supporting senior staff with administrative requirements, coordinating travel and logistics, and ensuring smooth communication within the team and with external partners. The role also involves answering phone calls, greeting visitors, preparing basic reports, and assisting with event or workshop coordination as needed. The Administration Assistant will collaborate with program and finance teams to support compliant documentation and efficient office processes.
Qualifications
Candidates should possess strong Administrative Assistance and Clerical Skills to manage records, documentation, and day-to-day office operations.
Candidates should possess professional Phone Etiquette and Communication skills for interacting with internal teams, partners, and visitors.
Candidates should possess Executive Administrative Assistance capabilities to support senior staff with scheduling, coordination, and confidential documentation.
Candidates should possess basic computer proficiency, including MS Office (Word, Excel, PowerPoint) and email tools, for efficient administrative work.
Candidates should possess strong organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines.
Candidates should possess the ability to work independently and in a team, with a respectful and inclusive approach to colleagues and community members.
Relevant experience in office administration or similar roles is preferred; a diploma or degree in administration, commerce, or a related field is an advantage.
Familiarity with non-profit or development sector organizations in India and local languages of Andhra Pradesh will be beneficial.

Work arrangement
Hybrid