Accounts Receivable Specialist

Job Description
ACCOUNTS RECEIVABLE SPECIALIST
Short Description: We’re hiring an Accounts Receivable Specialist I, who will report to the Accounts Receivable Supervisor.
Position Supervises: None
Position Structure: Full Time / Hourly / In Office
WHAT APACHE INDUSTRIAL HAS TO OFFER
Apache Industrial Services offers career opportunities for both Craft and Non-Craft employees. Whether you work in the field or support our operations from the office, you’ll be part of a team that values safety, teamwork, and quality.
We provide opportunities to gain experience, grow, and advance your career while working alongside experienced and supportive teammates. At Apache Industrial, every role plays an important part in our success.
POSITION OVERVIEW: As an Accounts Receivable Specialist I at Apache Industrial, you will support the Accounts Receivable Supervisor with billing, invoicing, cash application, and collections for assigned regions. The role handles high-volume billing across a variety of contract types and works with internal teams and customers to research and resolve billing and payment questions.
A TYPICAL DAY MIGHT INCLUDE:
Billing & Invoicing
Reviewing contracts, purchase orders, and service agreements to confirm billing terms before invoicing
Monitoring invoice requests and tracking project status with operations to identify work that is ready to bill
Applying an understanding of cost components (e.g., time and materials, labor) to ensure accurate billing
Generating invoices, credit memos, and debit memos, and submitting them according to each customer’s requirements (e.g., email, online portal, AIA pay applications, TRACK)
Processing billing adjustments, including reissuing, canceling, and crediting invoices and adjusting rates as needed
Cash Application & Collections
Recording cash receipts and retainage accurately in the accounting system
Monitoring the A/R aging, following up on overdue accounts, and assisting the A/R Supervisor with unapplied payments and payment issues
Investigating and resolving billing discrepancies or disputes with internal teams and customers, including gathering supporting documentation
Responding to customer and employee questions about billing and payments
Month-End & Reporting
Posting daily and weekly revenue and assisting the A/R Supervisor with month-end close
Preparing periodic billing and A/R reports for management
Gathering documents and data for external financial and customer audits
Customer Accounts & Compliance
Setting up and maintaining customer accounts, including credit review information and Tax Identification Number (TIN) validation
Working with the Tax group to ensure invoices include correct sales tax and comply with tax regulations and company policy
Filing supporting documents and customer communications
Following established A/R and credit review procedures and suggesting process improvements
General
Following all company safety rules and procedures and supporting continuous improvement of the safety program and quality management system
Performing other duties as assigned
EDUCATION & EXPERIENCE:
Required
1+ years of accounts receivable, billing, or accounting experience
Experience handling high-volume invoicing or data entry with a high degree of accuracy
Preferred
Bachelor’s degree in Accounting, Finance, or a related field
Experience using Microsoft Dynamics SL (Solomon)
Experience in accounts receivable and billing functions in the engineering and construction industry
KNOWLEDGE, SKILLS, AND ABILITIES:
Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet billing and month-end deadlines
Strong attention to detail and accuracy in data entry and transaction coding
Proficiency with Microsoft Office, including Excel (VLOOKUPs, pivot tables, etc.), SharePoint, Outlook, and Word
Strong analytical and problem-solving skills
Clear, professional written and verbal communication with internal teams and customers
Discretion in handling confidential financial information
Ability to work independently and as part of a team
PHYSICAL DEMANDS & WORKING CONDITIONS:
Sitting or standing at a workstation for prolonged periods, with occasional walking, bending, and reaching
Light work that includes lifting or moving objects up to 20 pounds
Working primarily in an office environment; no adverse environmental conditions expected
May occasionally be required to work extended hours, weekends, or travel based on business needs
Ability to perform the essential functions of the position, with or without reasonable accommodation
Regular use of computers, phones, and other standard office equipment
Apache Industrial Services is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. We are committed to providing reasonable accommodations to individuals with disabilities throughout the application and interview process. If you need assistance, please contact the Human Resources Department.