Project Manager, Executive Office

About OICR
OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.
Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.
Position Details
Position: Project Manager, Executive Office
Location: MaRS Centre, Toronto
Department: Executive Office
Reports To: President and Scientific Director
Hiring Range: $79,790 - $107,060 per annum, commensurate with experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP).
Hours: 35 hours/week
Job Type: Hybrid
Status: Full-time, Permanent (to fill one or two existing vacancies)
Position Summary
The Ontario Institute for Cancer Research (OICR) is seeking a highly organized and collaborative Project Manager to join the Executive Office. Reporting to the President & Scientific Director (PSD), the Project Manager (PM) will support the PSD in developing and executing new initiatives and programs that foster cohesion and collaboration within OICR and strengthen partnerships with research institutes and partners across Ontario. The PM will help advance institutional priorities by leading and coordinating key projects and initiatives that support OICR's mission and long-term objectives.
Working across scientific, operational, and administrative teams, the PM will provide project management for executive-sponsored initiatives, ensuring alignment, accountability, and successful execution. The PM will facilitate cross-functional collaboration, support organizational planning, monitor project performance, and drive continuous improvement efforts that enhance institutional effectiveness. This position offers a unique opportunity to work closely with senior leadership and contribute to high-impact initiatives that advance cancer research, innovation, and health outcomes across Ontario and beyond.
Position Responsibilities
Project Management
Lead and coordinate initiatives sponsored by the President & Scientific Director, ensuring projects are delivered on time, within scope, and aligned with organizational priorities.
Develop comprehensive project plans, including objectives, milestones, timelines, resource requirements, risk assessments, and performance indicators.
Monitor project progress and deliverables, proactively identifying issues, risks, and dependencies and implementing mitigation strategies as required.
Prepare executive-level project updates, briefing materials, reports, presentations, and recommendations for senior leadership and key stakeholders.
Facilitate decision-making by gathering, analyzing, and synthesizing information from multiple sources to support project and organizational objectives.
Coordinate cross-functional teams to ensure alignment, accountability, and timely completion of project activities.
Lead project meetings, working groups, and stakeholder consultations, ensuring clear documentation of requirements, decisions, actions, and follow-up activities.
Process Improvement
Recommend and lead process improvements at the project level.
Leverage technology and emerging tools, including AI-enabled solutions such as Microsoft Copilot, to improve efficiency and organizational effectiveness.
Resource Management
May supervise or influence project team members through allocation of resources, delegation of tasks, scheduling and prioritizing staff workloads.
Partner with Finance for budget management of the project, expense tracking and budget to actual reporting and variance analyses.
Position Requirements
Bachelor’s degree in health sciences, health administration, business administration or related field, or recognized equivalent
Project management training (e.g., Project Management Professional (PMP), Lean, Agile), or equivalent experience
Project management experience in a research, healthcare or academic environment
Experience with Microsoft 365 (Outlook, Excel, Word, PowerPoint, SharePoint) and Copilot or similar tools
Excellent time management and organization skills and demonstrated ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills including the ability to prepare executive-level materials and presentations
Ability to exercise sound judgment, discretion, and professionalism when handling confidential and sensitive matters
Proven ability to work independently and collaboratively across diverse teams
Commitment to continuous improvement and operational excellence
Quality and detail oriented
Experience supporting senior leaders and managing cross-functional initiatives involving multiple stakeholder groups
Experience coordinating financial, operational, human resources, procurement, and administrative activities in support of organizational initiatives
Experience working onsite or remotely and utilizing online communication platf

Employment type
Permanent

Work arrangement
No