Agency Billing Specialist

*** This role requires an on-site presence at either Irvine, CA or Tempe, AZ HQ office - hybrid - 3 days a week in office ***
The Agency Billing Specialist (Student Finance Analyst) is primarily responsible for timely and accurate posting of Cal Grants and non-Title IV funding to student accounts, including but not limited to scholarships, corporate discounts, 3rd party agency funding, veteran’s benefits, and alternative loans.
Job responsibilities:
Monitor expected cash flow for private student loan funds. Post funds to ledger accounts and reconcile Anthology student information system with external databases to follow up on pending/aged disbursements.
Monitor expected cash flow for VA and Department of Defense student funding. Post funds to ledger accounts and reconcile Anthology student information system with external databases to follow up on pending/aged disbursements.
Monitor expected cash flow for Cal Grant funds. Post funds to ledger accounts and reconcile Anthology student information system with external databases to follow up on pending/aged disbursements.
Monitor expected cash flow for institutional scholarships, grants, and discounts. Post funds to ledger accounts on a timely basis.
Maintain student information system and related databases to ensure accurate student-level data is entered and retained according to institutional policy. Collaborate with colleagues in other departments to resolve data conflicts or processing issues.
Prepare file reconciliations to ensure accurate accounting for institutional receipts and student payments.
Maintains knowledge of student awarding rules, satisfactory academic progress, and basic accounting principles as necessary for proper posting of funds.
Attends all applicable training workshops to remain current on student funding regulations related to campus-based funds management.
Assists with preparation and tracking of student invoices for third party agencies.
Ensures ethical and accurate documentation and recordkeeping in accordance with institutional policies.
Prepare and disseminate reports on student receivables and payments as requested.
Education, Experience, Knowledge, Skills and Abilities:
Minimum 1 year of experience working in a business office, banking or accounting environment.
Preference will be given to individuals who have previous experience working as a Financial Aid Assistant or Specialist at a higher education institution.
Bachelor’s degree with coursework in business, finance, auditing or accounting preferred.
Ability to communicate effectively and work as part of a team.
Efficiency in MS Office, especially MS Excel is required.
Organized and detail oriented.
Ability to multi-task and effectively prioritize workload based on urgency and deadlines.

Employment type
Full-time

Work arrangement
No