Staff Accountant

SALARY RANGE: $50,000 - $55,000
Company Description AHNA Group is a global organization that combines international reach with a strong emphasis on human connection and client-focused service. The company delivers tailored solutions in protection, secure transportation, travel risk management, protective intelligence, consulting, and performance optimization. AHNA Group operates across the US, MEA, and APAC regions, using carefully crafted strategies, predictive service delivery, and a formal Quality Management System to ensure consistent excellence. Its CFO-led AHNA Business division provides customized, flexible, and responsive financial services, supporting clients in achieving clarity, resilience, and sustainable growth. AHNA Group positions itself as more than a security company, acting as a strategic partner to help organizations focus on opportunity while it protects what matters most.
Position Summary
The Staff Accountant is responsible for supporting the day-to-day accounting and payroll functions of the company. This position assists with general ledger activities, account reconciliations, payroll processing, workers’ compensation reporting, and month-end closing procedures.
The ideal candidate is detail-oriented, organized, dependable, and able to work effectively in a deadline-driven environment. This position works closely with the Controller and other departments to ensure financial and payroll information is accurate and processed timely.
This is a 100% remote position open only to residents of the State of Alabama. Candidates must currently reside in Alabama and maintain Alabama residency throughout employment. The employee must have a reliable internet connection, a suitable home office environment, and the ability to work independently while maintaining consistent communication with the accounting team. The position requires regular use of email, phone, video conferencing, accounting/payroll systems, and other company technology. Employees are expected to maintain productivity, meet deadlines, and remain available during established business hours.
General Accounting
· Assist with maintaining accurate and complete accounting records.
· Prepare and post routine journal entries under the direction of the Controller.
· Assist with monthly and year-end closing activities.
· Review transactions for proper coding and supporting documentation.
· Assist with accounts payable and accounts receivable activities as needed.
· Assist with preparation of financial reports and accounting schedules.
· Research and resolve routine accounting discrepancies.
· Maintain organized accounting records and supporting documentation.
· Assist with audit and tax preparation by providing requested documentation and schedules..
Account Reconciliations
· Prepare routine monthly account reconciliations.
· Perform bank and credit card reconciliations.
· Assist with reconciliations of accounts payable, accounts receivable, payroll, accrued expenses, and other general ledger accounts.
· Investigate and resolve routine reconciling items.
· Maintain reconciliation schedules and supporting documentation.
· Bring unusual or unresolved discrepancies to the attention of the Controller.
Payroll
· Assist with processing payroll according to the company’s established payroll schedule.
· Review employee time, hours worked, overtime, bonuses, commissions, deductions, and other payroll adjustments for accuracy.
· Enter and maintain payroll information in the appropriate payroll system.
· Review payroll reports for accuracy and identify discrepancies prior to processing.
· Assist with payroll changes related to new hires, terminations, pay changes, deductions, benefits, and other employee updates.
· Assist with recording payroll journal entries and reconciling payroll-related general ledger accounts.
· Assist with reconciling payroll taxes, payroll liabilities, benefits, deductions, and other payroll-related accounts.
· Assist with payroll tax payments and required filings.
· Assist with year-end payroll processes, including W-2s and other required reporting.
· Respond to routine payroll questions and coordinate with Human Resources or the Controller as needed.
· Maintain confidentiality of employee compensation and payroll information.
Workers’ Compensation Reporting
· Assist with workers’ compensation reporting and payment requirements for Washington State and other applicable states.
· Prepare payroll and earnings information needed for required workers’ compensation reports.
· Assist with submitting required workers’ compensation reports through applicable online systems.
· Assist with electronic ACH payments and verify that payments are processed successfully.
· Monitor assigned reporting deadlines and communicate upcoming deadlines to the Controller.
· Assist with maintaining supporting documentation, payment confirmations, and filing records.
· Assist with researching and resolving discrepancies or notices related to workers’ compensation reporting.
Financial Reporting & Month-End Support
· Assist with the preparation and reporting of monthly financial and operational metrics, ensuring information is accurate, timely, and presented in a clear and consistent format.
· Prepare supporting schedules and reports for financial statements.
· Assist with reviewing account balances and identifying unusual activity.
· Provide documentation and information requested by the Controller, auditors, or management.
· Assist with maintaining accurate and timely financial records.
Internal Controls & Compliance
· Follow established accounting policies, procedures, and internal controls.
· Maintain accurate and organized financial and payroll records.
· Protect confidential financial and employee information.
· Bring potential errors, discrepancies, or control issues to the attention of management.
· Perform other accounting and administrative duties as assigned.
Qualifications
· Associate’s or Bachelor’s degree in Accounting.
· 1–3 years of accounting experience preferred.
· Payroll processing experience strongly preferred.
· Basic understanding of general ledger accounting and account reconciliations.
· Experience with Microsoft Excel and accounting/payroll software.
· Strong attention to detail and accuracy.
· Good organizational and time-management skills.
· Ability to maintain confidentiality.
· Ability to meet deadlines and manage multiple tasks.
· Strong communication and interpersonal skills.
Preferred Qualifications
· Experience with payroll processing and payroll-related accounting.
· Experience with ACH payments and electronic filing systems.
· Experienc

Work arrangement
Yes