Proposal Specialist - Buildings East

Proposal Specialist - Buildings East
The Proposal Specialist - Buildings East will work closely with corporate and regional buildings teams on developing and submitting proposals, leading marketing tactics and supporting business development initiatives.
What You Will Be Working On
Coordinate the proposal preparation and submission:
Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
Create and distribute the responsibility matrix with the pursuit team
Distribute requests for information internally, as required
Centralize and standardize RFP content
Set deadlines for content and manage
Strategize on proposal content and work with the identified proposal lead
Arrange and record proposal team meetings
Work with the proposal lead to draft tailored content
Manage technical content
Work with external vendors and stakeholders to obtain their input and information
Review and editing of proposal material
Arrange for proposal reviews
Copy, collate, bind, distribute, courier, deliver all proposals; and
Share lessons learned and best practices.
Incorporate a continuous improvement mindset post submission:
Track proposals – submissions, successes, opportunities for improvement
Set-up and participate in debriefs and document feedback
Act as the single point of contact for all RFP, RFPQ, Expressions of Interest (EOI), and other such communications
Create new and update employee resumes and project sheets as needed
Ensure consistent look and feel for all submittals
Ensure proposal quality and compliance
Archive information and keep marketing database up to date; and,
Maintain marketing information files, obtain project information at start of the project and create project folder. Manage and update this information as project progresses and upon completion.
What We Are Looking For
Undergraduate degree/diploma in marketing/communications, journalism or business-related field
3+ years’ experience in a sales, business development or marketing environment with proposal creation responsibility
Superior written and verbal communication skills
Ability to communicate with team members at all levels of the organization
Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
Experience working with Microsoft Office (Outlook, Word, Excel, Teams, etc.)
Experience working with a CRM tool (Microsoft Dynamics) considered an asset
Excellent project coordination skills and understanding of key business processes
Ability to forge, grow and maintain positive relationships
Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritization of work to achieve them
Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
Highly developed interpersonal, communication, and organizational skills
Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
Ability to work collaboratively with a positive attitude
Previous experience working in a corporate construction, architecture, and/ or engineering environment considered an asset
For Those Who Seek to Redefine
The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.
What We Believe In
We Put Safety First
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
We Lead With Honesty
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
We Are Stronger Together
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
We Are Driven To Do Great Work
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
We Create Opportunity
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.
At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.