Accounting Assistant - Pediatrics

Department:SOM Wichita Pediatrics
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Pediatrics StaffPosition Title:Accounting Assistant - PediatricsJob Family Group: Professional StaffJob Description Summary:The Department of Pediatrics at KU School of Medicine-Wichita (KUSM-W) is seeking an Accounting Assistant. This position will serve as accounting and administrative support in the Division of Finance & Administration and will operate as the central point of contact for all accounts payable and expense reimbursement for the department. They will be responsible for ensuring adequate budget exists, the expense/purchase is appropriate for the source of funding, entering the transaction in the KUMC and departmental systems, placing orders with vendors, and ensuring vendor invoices are paid in a timely manner. They will be the primary contact with vendors and purchasing sources. This position will also be responsible for processing travel and expense reimbursement for the department’s staff and faculty members. This position has direct interaction with faculty, staff, and external entities and must possess excellent communication skills. This position is an administrative position (data entry) which requires the knowledge of accounting/finance principles and fund accounting. This position is a full-time and in-person position.Job Description:
Job Duties:
Purchasing
Manages all orders, deliveries, and payments to vendors
Utilizes the Business Procurement Card (BPC) to purchase supplies and equipment as needed and follows all BPC policies and guidelines
Coordinates and processes all purchases
Determines the availability of budget and appropriateness of all purchases
Determines approvals for special purchases (software, equipment, etc.)
Coordinates with vendors as needed to establish them within the university Workday system and requests W-9 forms as needed
Determines whether to utilize Purchase Order or BPC; must be fully familiar with both processes within Workday and departmental databases
Manages and organizes associated documentation for each purchase until the order is closed
Maintains complete set of financial records for all department expenditures including state, KU Endowment (KUEA), and grant budgets to correctly encumber funds
Performs accounts payable duties including preparation of Check Requests and Purchase Orders for departmental expenses
Travel
Manages faculty travel reimbursements in an accurate and timely manner
Enters Spend Authorization in Workday prior to travel when appropriate
Processes Expenses Reports efficiently, obtaining all necessary documentation to ensure timely reimbursement
Determines if all department travel policies and procedures have been followed based on regulations of the State of Kansas, KUMC Research Institute, and KUEA
Financial Reporting
Reconciles monthly reports for state, KUEA, and grant funds monthly, assuring all postings are accurate
Provides monthly reconciled financial reports to the Director of Finance & Administration
Provides information on accounts as requested by the Director of Finance & Administration
Provides quarterly reports on grant funding status to the Primary Investigator(s)
Prepares grant fiscal reports as required by the funders’ policy and timeline
Department Support
Follows accepted KUSM-W accounting best practices for the department
Serves as backup when needed to assist with any department administrative needs as they arise
Assists the Director of Finance & Administration as requested
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Work Environment:
This is a full-time position.
This position is on site, located at Wesley Medical Arts Tower.
Required Qualifications:
Work Experience:
Six years of experience in accounting or finance. Relevant education can substitute for experience on a year-for-year basis.
Accounts payable related experience.
Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as online computer systems.
Preferred Qualifications:
Education: Bachelor’s degree in accounting, finance, business administration or related field.
Work Experience:
Experience in healthcare and/or an academic setting.
Experience with grant related financial activities/transactions.
Experience with handling travel-related reimbursements.
Experience with Workday.
Skills:
Attention to detail
Accuracy
Time management
Multi-tasking
Problem solving
Organization
Initiative
Communication
Customer service
Teamwork
Required Documents:
Resume/CV
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type: RegularTime Type: Full timeRate Type: Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:$24.71 - $35.82
Minimum
$24.71
Midpoint
$30.29
Maximum
$35.82