Executive Assistant

Company Description
Tymeline provides autonomous initiative orchestration for engineering leaders by embedding verified AI Employees directly into their organizations.
The platform reduces coordination overhead for engineering teams by assigning AI teammates to own roles such as project coordination, code review, and vendor liaison under a Plan / Execute / Govern framework powered by HyperOrg.
Tymeline integrates with existing tools and operating rhythms, including Slack, Microsoft Teams, Jira, Synopsys, GitHub, and other enterprise systems, without requiring teams to adopt entirely new workflows.
The platform is deployed above customers’ existing technology stacks with flexible deployment models and enterprise-grade security and compliance, including SOC 2 Type II, ISO 27001, and GDPR.
Headquartered in Austin, with offices in Bangalore and London, Tymeline supports complex engineering programs across silicon, software, systems, and services.
About the Role
We are looking for a highly organized, proactive, discreet, and dependable Executive Assistant to the CEO.
This is a high-trust role with significant visibility into the CEO’s day-to-day activities and company operations. The Executive Assistant will help manage priorities, communications, scheduling, follow-ups, meetings, travel, and other executive-level coordination.
The ideal candidate is someone who creates structure, anticipates needs, follows through consistently, and takes ownership without requiring constant direction.
This position is remote from India, but the candidate must be comfortable working primarily during U.S. Central Time hours.
Confidentiality and Trust
Confidentiality is one of the most important requirements of this role.
The Executive Assistant will have access to highly sensitive information, which may include:
Company strategy and future plans
Customer and partner discussions
Employee and organizational matters
Financial information
Legal matters
Fundraising and investor discussions
Contracts and negotiations
Executive communications
Personal and professional schedules
Sensitive documents and records
All information encountered through this role must be treated as strictly confidential.
The successful candidate must demonstrate exceptional integrity, discretion, and judgment. Confidential information must never be shared, discussed, forwarded, copied, or disclosed without authorization.
Trust is fundamental to this position.
Key Responsibilities
Manage the CEO’s calendar, meetings, appointments, and scheduling across multiple time zones.
Coordinate meetings with customers, partners, investors, candidates, advisors, and internal teams.
Track follow-ups, commitments, deadlines, and action items.
Prepare meeting agendas, briefing notes, documents, and relevant background information.
Draft and coordinate professional emails, introductions, follow-ups, and other communications.
Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
Organize and maintain important documents, meeting notes, records, and reference materials.
Work with internal teams to ensure CEO-related priorities and requests are completed on time.
Conduct research and gather information needed for meetings, decisions, and business activities.
Assist with presentations, reports, spreadsheets, and other executive documentation.
Proactively identify priorities and flag matters requiring the CEO’s attention.
Take ownership of administrative and operational tasks as required.
What We Are Looking For
Exceptional integrity, discretion, and professional judgment.
Strong understanding of confidentiality and information sensitivity.
Excellent organizational and time-management skills.
Strong written and verbal communication skills in English.
High attention to detail and consistent follow-through.
Ability to manage multiple priorities in a fast-paced environment.
Proactive and solution-oriented mindset.
Ability to operate independently with limited supervision.
Confidence working directly with founders and senior executives.
Ability to adapt quickly as priorities and schedules change.
Strong proficiency with Google Workspace, calendars, spreadsheets, presentations, Slack, Zoom, and similar business tools.
Comfortable using AI and productivity tools to improve efficiency.
Qualifications
Bachelor’s degree preferred.
Prior experience as an Executive Assistant, Personal Assistant, Founder’s Associate, Operations Coordinator, or similar role.
Experience directly supporting a CEO, founder, or senior executive is strongly preferred.
Experience working with U.S.-based or international teams is an advantage.
Strong business communication and coordination skills.
Demonstrated experience handling sensitive and confidential information.
Working Hours
This position is remote from India but will work closely with the CEO based in the United States.
Candidates must be willing and able to work primarily during U.S. Central Time business hours, which will involve evening and nighttime working hours in India.
Some flexibility may occasionally be required depending on meetings, travel, and business priorities.
Success in This Role
The successful candidate will become a trusted operational partner to the CEO.
Success means that priorities are organized, meetings are prepared for, follow-ups are completed, commitments are tracked, and important matters are handled efficiently and discreetly.
Most importantly, the CEO should be able to delegate sensitive and important matters with confidence that they will be handled professionally, confidentially, and with strong follow-through.
The objective of this role is to help the CEO spend more time on customers, strategy, product, partnerships, and company growth while ensuring that day-to-day executive priorities are managed effectively.

Work arrangement
Yes