Program Coordinator

ABOUT OUR MINDS MATTER
Our Minds Matter (OMM) is working toward a day when no teen dies by suicide. Driven by research and led by teens, OMM clubs create safe, brave spaces where young people build social connections, practice self-care and healthy habits, and offer peer-to-peer mental health support. Originally founded as the Josh Anderson Foundation, we began with five schools in Fairfax County in 2012 and a sole employee: founding Executive Director Lauren Anderson, who named the organization in honor of her brother, Josh, who died by suicide at the age of 17. In the decade-plus since our founding, OMM has grown to become the leading provider of peer-to-peer mental health programming for teens in the DC Metro Area (DMV). We are a majority BIPOC-led organization currently supporting a network of 149 clubs in high schools, middle schools and teen centers nationwide, with the majority located in the DMV.
THE ROLE
The Program Coordinator will foster connections and build relationships within the OMM network and clubs. They will be responsible for the successful implementation, coaching, and sustainability of a portfolio of OMM programs. The Program Coordinator will report to the School Success Manager as a vital member of OMM’s growing program team, working to meet OMM’s strategic goal of sustaining and expanding OMM's regional and national presence.
Additionally, the coordinator will work closely with the Program Leadership Team and other members of the program team to support youth leadership development training, awareness campaigns, and various other program initiatives that enrich the experience for participating teens, while proactively reaching marginalized populations.
Competencies needed to be successful in the role:
Relationship Building
Coaching Youth
Group Facilitation
Writing & Attention to Detail
Accountability & Dependability
Problem Solving & Critical Thinking
Skills/knowledge related to upstream suicide prevention
OMM’s COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION
Pursuing diversity, equity, and inclusion is a moral imperative for Our Minds Matter (OMM), and integral to our work of empowering students to improve their overall school culture around mental health so that no teen dies by suicide.
OMM affirms the inherent dignity of each employee and person we work with while dismantling any inequities within our organization’s policies, programs, and services, creating an inclusive environment where all can flourish and become one’s best self. We are building a community whose members have diverse cultures, backgrounds, and life experiences. Vital to this is leadership and staff who are representative of the communities we serve, providing culturally competent and accessible curriculum and resources and constantly learning from and adapting to the communities we work with.
OMM strongly encourages members of historically marginalized communities to apply for this position, in particular individuals who identify as Black, Indigenous, Latine or other People of Color, immigrants, people with disabilities, people who are gender expansive, members of the LGBTQ+ community, and individuals from economically disadvantaged backgrounds. OMM does not discriminate on the basis of class, race, color, sex, marital status, sexual orientation, gender identity, veteran status, political ideology, age, creed, religion, ancestry, national origin, or the presence of any sensory, mental or physical disability. Excepting any undue hardship, OMM will provide reasonable accommodations upon request for candidates taking part in all aspects of the selection process.
KEY RESPONSIBILITIES
Program Delivery
Tasks related to this job include:
Build and maintain positive, collaborative relationships with school staff and students to ensure effective program engagement.
Manage the end-to-end club cycle by processing applications, facilitating seamless onboarding, and providing the necessary oversight to ensure a successful program launch at assigned schools
Provide ongoing support to a designated group of schools, helping them achieve positive health and programmatic goals and ensuring successful program outcomes.
Identify challenges in program implementation within schools and troubleshoot barriers by co-developing tailored solutions to meet the unique needs of schools and students.
Contribute to communication efforts within the OMM network to enhance program engagement and participation across various initiatives.
Collaborate with Program Leadership on projects aimed at continuously improving and developing school-based programming.
Use Salesforce and follow OMM procedures to accurately track program metrics, document trends in program implementation, and identify areas that may hinder achieving key program goals and milestones.
Assist program evaluation efforts by collecting implementation and outcome data, while actively engaging participants to complete surveys and assessments to ensure accurate monitoring of progress and success.
Fulfill, organize, and distribute mailings to partners or schools
Utilize a discretionary budget to drive program engagement by implementing incentive structures, and maintaining financial tracking and reporting
Program Outreach & Expansion
Tasks related to this job include:
Process and communicate with select leads and opportunities
Boost club applications by managing a select portion of the prospect pipeline through info sessions, events, persistent follow-up, and diversified outreach strategies.
Support unique outreach strategies to build community relationships and support the expansion of programs
Track and document all outreach activities, capturing key metrics, success stories, and areas for improvement
Support special initiatives and represent the organization at key community events.
Project Coordination
Tasks related to this job include:
Assist in the operational aspects of program delivery, ensuring all logistics are handled efficiently
Assist in the development and maintenance of project plans, timelines, and schedules to ensure the timely delivery of project milestones
Serve as a central point of contact for internal teams and external stakeholders, facilitating effective communication and information flow
Maintain accurate project documentation, prepare regular status reports, and support data collection for performance tracking and decision-making
Coordinate resources, track task assignments, and follow up with team members to ensure completion of activities according to the project plan
Help with managing inventory and ordering materials
Execute updates on various platforms such as Salesforce, WordPress, and Intranet
Other Responsibilities
Tasks related to this job include:
Contribute to the team in a meaningful and genuine way through actively participating in team meetings, culture building, participating in committees, and helping the organization continuously improve
Assist with event planning and other projects as needed
Support annual organization fundraising events
Support with communications and marketing
Represent the organization at various events and media opportunities
Collaborate with interns and other contracted staff as needed
REQUIRED QUALIFICATIONS
At least 1 year of experience working with adolescents/youth and/or in the mental health field.
Strong interpersonal skills necessary to develop and maintain relationships
Effective verbal & written communication and interpersonal skills to develop positive relationships with teens, families, staff, and other stakeholders.
Ability to take initiative, work autonomously, and practice effective time and task management
Ability to obtain Youth Mental Health First Aid certificate within 3 months of hire if no psychology/social work background
Ability to travel to middle schools in the DC-Metro/DMV area as needed
Demonstrated ability to problem-solve independently and offer solutions before seeking assistance
Strong follow-up and attention to detail
Ability to effectively work with Google Suite platforms such as Drive, Sheets, and Forms
Passion for improving mental health, especially in our teen population
Demonstrated commitment to advancing diversity, equity and inclusion
Valid criminal background check via state police and Child Protective Services
Flexibility for planned evening and weekend work hours.
DESIRED QUALIFICATIONS
Preference for individuals with a relationship with District of Columbia Public Schools, Charter Schools, or DC Metro Area community (current/former residents, alumni, etc)
Experience with public speaking and facilitating or hosting events
Strong technical knowledge of teen mental health, social-emotional learning, suicide prevention, and substance use prevention strongly preferred
Knowledge, understanding, and experience with the unique cultural, social, and economic barriers facing immigrant families and/or historically underserved communities
Professional or lived experience with teens or young adults from diverse racial, ethnic

Work arrangement
Yes