Accounts Receivable & Billing Specialist

Job Type: Full- Time
Work Hours: Monday to Friday 8:00 AM – 5:00 PM Pacific Time, with 1-hour break
Job Overview
We are seeking a detail-oriented and organized Accounts Receivable & Billing Specialist to support billing operations within a construction-focused environment. This role is responsible for preparing and submitting customer invoices and pay applications, maintaining accurate receivable records, and ensuring timely payment collection.
The ideal candidate has experience in construction billing workflows, including AIA pay applications, lien waivers, and contractor billing portals. This position requires strong process discipline, attention to detail and the ability to manage multiple projects and deadlines while maintaining accurate documentation.
Key Responsibilities
Billing & Pay Application Management
Prepare customer invoices based on information provided by Project Managers
Coordinate with Project Managers to ensure invoices include all required supporting documentation
Prepare and submit construction pay applications, including AIA billing forms (G702/G703), when required
Submit invoices and billing documentation in accordance with customer-specific requirements
Upload invoices, pay applications, lien waivers, and supporting documentation through contractor billing portals such as Textura, GC Pay, Struxtion, Procore, Procore Pay, Trimble Pay (formerly Flashtract), and BuildingConnected Pay
Confirm invoices and pay applications have been successfully submitted and accepted
Lien Waivers & Documentation
Prepare conditional and unconditional lien waivers associated with billing submissions
Request lien releases from vendors and suppliers related to company payments
Maintain organized electronic records of billing documentation and submissions
Accounts Receivable Tracking
Enter customer payments into Sage 100 (or similar accounting systems) and apply payments to invoices
Track receivable balances and assist with maintaining internal receivable tracking records
Follow up with customers via email regarding invoice receipt and payment status
Provide updates to management regarding invoice status and outstanding receivables
General Support
Maintain accurate, organized financial records
Ensure compliance with structured billing processes and internal SOPs
Support additional accounting and billing-related tasks as needed
Qualifications
Experience
3–5 years of accounts receivable, billing, or accounting experience
Experience working for a U.S.-based construction contractor or subcontractor preferred
Experience preparing or submitting construction pay applications (AIA billing) preferred
Technical Skills
Experience using accounting systems such as Sage 100 or similar platforms (required)
Experience working with construction billing portals such as Textura, GC Pay, Struxtion, Procore, Procore Pay, Trimble Pay, or Building Connected Pay strongly preferred
Proficiency in Microsoft Excel and Outlook
Process Knowledge
Understanding of construction billing workflows including pay applications, retainage tracking, lien waivers, and receivable follow-up processes
Strong attention to detail and organizational skills
Ability to manage multiple projects and deadlines simultaneously
Strong written communication skills for working with customers and internal teams

Work arrangement
Yes