Executive Assistant to CEO (Part-Time | Remote)

Company Description
Luvira Consulting is a growth consulting firm that helps startups and small to midsize businesses move from constant firefighting to building for sustainable scale. The firm focuses on operations, HR, and recruiting, creating systems, team structures, and people infrastructure that founders and leaders can run independently. Luvira works with pre-seed to Series A startups and established SMBs with 10 to 100 employees across the US and Canada, delivering engagements that result in practical, working solutions. Instead of using a rigid methodology, the team brings a clear point of view, asks direct questions, and designs approaches that fit each client’s specific constraints, culture, and pace. Services include operational sprints, hiring process design, fractional leadership in operations and HR, recruitment support, and comprehensive operations audits and roadmaps.
Role Description
The Executive Assistant to CEO (Part-Time | Remote) will provide high-level administrative and organizational support to the CEO to ensure effective use of time and smooth day-to-day operations. This part-time remote role includes managing the CEO’s calendar, coordinating meetings across multiple time zones, preparing agendas, and tracking follow-ups and action items. The Executive Assistant will handle email management, organize digital files, prepare expense reports, and support travel planning and logistics as needed. The role also involves drafting and editing documents and presentations, maintaining internal records, and coordinating with clients and internal partners in a professional and timely manner. The ideal candidate will proactively anticipate needs, protect the CEO’s focus, and contribute to efficient workflows in a fast-moving consulting environment.
Qualifications
Strong Executive Administrative Assistant and Administrative Assistant skills, including organizing information, managing documents, and supporting daily operations.
Proven Executive Support and Diary Management experience, including complex calendar coordination, meeting scheduling, and prioritization of CEO time.
Hands-on experience with Expense Reports and basic financial tracking, ensuring accuracy and timely submission.
Excellent written and verbal communication skills, with the ability to draft professional emails, summaries, and basic client-facing materials.
High level of discretion and integrity when working with confidential information and executive-level communications.
Strong proficiency with remote collaboration tools (e.g., Google Workspace or Microsoft 365, Slack, Zoom, task/project management tools).
Exceptional attention to detail, reliability, and ability to work independently in a remote, part-time setting with minimal supervision.
Prior experience supporting founders, executives, or senior leaders in consulting, startups, or SMB environments is highly beneficial.
Ability to manage competing priorities, adapt to changing needs, and maintain clear, organized workflows.

Work arrangement
Yes