Food and Beverage Purchase Executive – Hotel Industry

Job Title: Food and Beverage Purchase Executive – Procurement (Hospitality Industry)
Department: Procurement / F&B Supply Chain
Location: Delhi, India
Ag. Limit: 18 – 30 years
Experience: 1-3+ years of proven experience managing food procurement operations in the hospitality industry (hotel, resort, catering, or central kitchen setup).
Role Synopsis:
The Food and Beverage – Procurement will be responsible for end-to-end sourcing, vendor management, and procurement of food items and consumables for the organisation’s hospitality operations. The role demands a strong understanding of food categories, import processes, FSSAI compliance, and cost optimisation within high-volume procurement environments.
Key Responsibilities:
1. Procurement & Coordination:
Source, evaluate, and purchase perishable and non-perishable food items, beverages, and consumables.
Obtain and analyze quotations to prepare comparative statements for management review.
Issue and track purchase orders in the ERP system, ensuring timely deliveries.
Coordinate closely with Chefs and F&B Managers to meet quality and quantity requirements.
Manage procurement of imported and specialty ingredients as per menu and seasonal demands.
2. Vendor Management:
Identify, develop, and maintain relationships with reliable suppliers across all F&B categories (fresh produce, meat, seafood, dairy, grocery, bakery, beverages, etc.).
Maintain updated vendor databases, rate contracts, and supplier performance records.
Ensure suppliers comply with FSSAI and food safety standards.
Conduct periodic vendor performance reviews and evaluations.
3. Cost & Compliance:
Negotiate effectively for best pricing, quality, and delivery timelines.
Ensure all procurements are within approved budgets and comply with procurement policies.
Verify supplier invoices against purchase orders and goods received notes.
Support the cost control team with price variance and consumption analysis reports.
4. Documentation & Reporting:
Maintain accurate records of PRs, approvals, POs, and deliveries.
Track pending POs and follow up for timely supply.
Generate weekly and monthly procurement and supplier performance reports.
Assist internal and external audits with necessary procurement documentation.
Education & Experience:
Bachelor’s and/or Master’s degree in Business Administration, Food Technology, Hospitality, Agro, Commerce, or a related field.
1-3+ years of proven experience managing food procurement operations in the hospitality industry (hotel, resort, catering, or central kitchen setup).
Demonstrated experience in handling an annual food purchase value of ₹100 Crore or more.
Strong vendor base and experience with overseas sourcing and import documentation.
Working knowledge of SAP / ERP systems preferred.
Proficiency in MS Excel, Word, and PowerPoint is mandatory.
Key Skills & Competencies:
Strong knowledge of staples, perishables, dairy, grocery, meat & poultry categories.
Excellent negotiation, coordination, and vendor relationship skills.
Hands-on experience in ERP systems (SAP, IDS, Oracle, Material Control, etc.).
Understanding of FSSAI and food safety regulations.
Strong analytical, communication, and teamwork skills.
Attention to detail and strong follow-up discipline.

Work arrangement
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