Executive Assistant to Chief Executive Officer

Company Description Bookmyacre offers high-end luxury residential properties designed for individuals seeking a premium, comfortable, and sophisticated lifestyle. The company focuses on luxury homes with world-class amenities, modern architecture, elegant interiors, and strategically located investment opportunities. Bookmyacre serves buyers and investors interested in luxury real estate, premium residential plots, smart city properties, and high-return real estate investments across India. The organization specializes in future-ready real estate solutions that combine quality, trust, and long-term value. Team members join a growing business committed to delivering exceptional living experiences and strong investment potential.
Below is a comprehensive, professional Job Description for an Executive Assistant to the CEO in a real estate company, covering strategic support, business operations, sales coordination, project monitoring, documentation, leadership communication, and confidential matters. It is suitable for a candidate with 7–10 years of relevant experience.
JOB DESCRIPTION (JD)Executive Assistant to the CEO
Industry: Real Estate – Residential, Commercial & Land Development
Experience Required: 7–10 Years
Department: CEO’s Office / Corporate Management
Reporting To: Chief Executive Officer (CEO)
Employment Type: Full-Time
Location: Sector 135, Noida
1. JOB PURPOSE
To provide high-level executive, administrative, operational, and strategic support to the CEO by ensuring effective management of schedules, business priorities, meetings, confidential information, management reporting, and coordination across departments.
The Executive Assistant will act as a key coordination point between the CEO, senior management, internal departments, channel partners, clients, consultants, and external stakeholders. The role requires strong business acumen, exceptional organizational skills, discretion, and a thorough understanding of real estate operations.
2. KEY ROLES & RESPONSIBILITIES
A. Executive & Strategic Support
Manage the CEO’s daily schedule, appointments, meetings, business commitments, and travel arrangements.
Prioritize the CEO’s tasks and ensure timely follow-up on important business matters.
Prepare daily, weekly, and monthly meeting agendas, briefing notes, presentations, and management reports.
Assist the CEO in strategic planning, business reviews, decision-making, and execution of key initiatives.
Track the progress of important assignments delegated by the CEO and ensure timely completion.
Maintain a confidential record of decisions, instructions, action points, and commitments made by the CEO.
Anticipate business requirements and proactively identify matters requiring the CEO’s attention.
Ensure that the CEO is adequately briefed before meetings with clients, investors, business associates, and senior management.
B. Real Estate Business & Project Coordination
Maintain an understanding of the company’s residential, commercial, plotted development, land acquisition, and investment-related business activities, as applicable.
Coordinate with project heads, sales teams, CRM, marketing, finance, legal, construction, and customer relationship departments.
Monitor the status of ongoing real estate projects, important milestones, approvals, deliverables, and management commitments.
Obtain regular updates on project progress, sales performance, inventory, collections, customer issues, and pending decisions.
Coordinate with internal teams regarding project launches, property exhibitions, investor meetings, site visits, and business events.
Maintain consolidated project-wise reports covering progress, key issues, timelines, dependencies, and matters requiring management intervention.
Follow up with concerned departments on project-related bottlenecks and escalate critical issues to the CEO.
Coordinate with landowners, developers, consultants, architects, contractors, and other business associates when required.
Assist in preparing project presentations, investment proposals, business plans, and feasibility summaries.
Maintain confidentiality of project information, commercial terms, land-related discussions, and proposed business transactions.
C. Sales, Business Development & Revenue Monitoring
Coordinate with the Sales Head and Business Development team to review sales targets, actual performance, lead conversion, and revenue generation.
Prepare daily, weekly, and monthly sales performance reports for the CEO.
Monitor project-wise sales, bookings, cancellations, collections, outstanding payments, and inventory status.
Follow up on high-value deals, important client meetings, channel partner commitments, and pending commercial proposals.
Coordinate with sales teams regarding residential and commercial property transactions and business opportunities.
Track the progress of key accounts, corporate clients, investors, and strategic business relationships.
Assist in identifying gaps in sales performance and presenting relevant information to management.
Ensure timely submission of sales reports, business updates, and action plans by concerned departments.
D. Meeting Management & Follow-Up
Schedule and coordinate internal and external meetings, including management reviews, business meetings, and investor discussions.
Prepare meeting agendas, background documents, presentations, and relevant data before each meeting.
Record accurate minutes of meetings (MoM), decisions taken, responsibilities assigned, and deadlines agreed upon.
Circulate meeting minutes to relevant stakeholders and maintain a centralized action tracker.
Follow up with department heads to ensure timely closure of action points.
Organize board meetings, leadership meetings, project review meetings, and other senior-level discussions as required.
Ensure that unresolved matters and overdue commitments are highlighted to the CEO.
E. Interdepartmental Coordination
Act as a coordination link between the CEO and all department heads.
Obtain periodic updates from HR, Sales, Marketing, Finance, Legal, CRM, Operations, Projects, and Administration.
Ensure that instructions issued by the CEO are communicated accurately and implemented within the agreed timelines.
F. MIS, Reporting & Data Management
Prepare and maintain daily, weekly, monthly, and quarterly MIS reports for the CEO.
Consolidate data relating to sales, collections, project progress, finance, business development, and departmental performance.
Develop dashboards, trackers, comparison sheets, and presentations to support management decisions.
Verify the completeness and consistency of information received from different departments.
Maintain records of important business documents, presentations, contracts, meeting minutes, and management reports.
H. Legal, Documentation & Compliance Coordination
Coordinate with the Legal and Compliance teams regarding agreements, contracts, notices, approvals, and important documentation.
Track the status of pending agreements, property documentation, regulatory approvals, and legal matters requiring management attention.
Maintain a record of important business documents, renewals, statutory deadlines, and pending submissions.
J. Travel, Calendar & Administrative Management
Manage domestic and international travel arrangements, including flights, hotels, local transportation, and itineraries.
Coordinate travel schedules, meeting appointments, event participation, and site visits.
Prepare travel briefs, meeting schedules, and required documents in advance.
Manage the CEO’s calendar efficiently and resolve scheduling conflicts.
Coordinate with the Administration team regarding office arrangements, meetings, hospitality, and executive requirements.
Track travel expenses, bills, reimbursements, and related documentation as per company policy.
3. QUALIFICATIONS & EXPERIENCE
Graduate in Business Administration, Management, Commerce, or a related discipline.
MBA or postgraduate qualification in Business Administration, Management, Finance, or a related field will be preferred.
7–10 years of relevant professional experience in executive assistance, CEO/MD office management, business operations, or senior management coordination.
Prior experience in a real estate, infrastructure, construction, property development, or investment-driven organization will be strongly preferred.
Experience in coordinating with senior leadership, department heads, investors, clients, and external stakeholders.
Candidates with experience in residential and commercial real estate operations will have an added advantage.
4. REQUIRED SKILLS & COMPETENCIES
Excellent verbal and written communication skills.
Strong organizational, planning, prioritization, and time-management abilities.
High levels of confidentiality, integrity, discretion, and professional maturity.
Strong follow-up skills and the ability to manage multiple priorities simultaneously.
Analytical ability to interpret MIS reports, sales data, project updates, and business infor

Work arrangement
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