Executive Assistant to Managing Director

Please apply at hr@moksharetails.com
JOB DESCRIPTION
Executive Assistant to the Director
Position
Executive Assistant to the Director
Location
Andheri East, Mumbai (near Chakala Metro Station)
Working Days
6 days a week (Monday to Saturday)
Office Timings
10:00 AM to 6:30 PM
Reporting To
Director
Experience Required
Minimum 7 years, in a senior Executive Assistant / Chief of Staff support role
Employment Type
Full-Time
ABOUT THE ROLE
We are looking for a highly capable, tech-forward Executive Assistant to support the Director's office. This role demands sharp organizational instincts, sound judgment, absolute discretion, and comfort operating in a fast-paced, high-visibility environment. The ideal candidate is someone who has evolved with the modern EA function — combining traditional executive support excellence with fluency in AI-powered productivity tools to drive efficiency at the leadership level.
KEY RESPONSIBILITIES
• Own end-to-end management of the Director's calendar, scheduling, and appointments, proactively resolving conflicts and prioritizing based on business impact.
• Act as the primary point of contact for internal and external stakeholders on behalf of the Director.
• Leverage AI tools (e.g., ChatGPT/Claude, AI scheduling assistants, AI-powered transcription and summarization tools) to streamline meeting preparation, correspondence drafting, research, and reporting.
• Prepare board-level presentations, briefing documents, MIS reports, and meeting minutes with high accuracy.
• Manage confidential communications, contracts, and sensitive organizational information with complete discretion.
• Coordinate complex domestic and international travel itineraries, including visas, logistics, and contingency planning.
• Drive follow-ups on action items, ensuring timely closure of deliverables across departments.
• Organize and manage high-stakes meetings, offsites, and stakeholder engagements.
• Maintain and continuously improve digital filing, documentation, and knowledge-management systems.
• Draft, edit, and proofread executive correspondence, official communication, and reports.
• Anticipate the Director's needs and proactively manage priorities with minimal supervision.
• Handle ad hoc strategic and administrative tasks as required by the Director's office.
REQUIREMENTS
• Bachelor's degree required; MBA or equivalent professional qualification preferred.
• Minimum 7 years of experience as an Executive Assistant, Chief of Staff, or in a comparable senior leadership-support role.
• Demonstrated hands-on experience using AI tools for productivity, scheduling, research, drafting, and communication (please specify tools used in your application).
• Advanced proficiency in MS Office / Google Workspace, calendar management platforms, and CRM or task-management tools.
• Excellent written and verbal communication skills, with strong command over business correspondence.
• Exceptional organizational skills with the ability to multitask across competing priorities under time pressure.
• High degree of integrity, confidentiality, and professional maturity.
• Prior experience supporting C-suite/Director-level leadership strongly preferred.
• Based in or willing to relocate to Mumbai; able to commute reliably to the Andheri East (Chakala Metro) office.
• Willingness to work 6 days a week, 10:00 AM to 7:00 PM, with flexibility for extended hours as business needs demand.
WHAT WE OFFER
• Competitive, experience-aligned compensation.
• Direct exposure to leadership decision-making and strategic operations.
• A modern, technology-enabled work environment.
• Opportunity to shape and modernize the EA function within the organization.
Please share your resume at hr@moksharetails.com
Interested candidates may share their updated resume for consideration.

Work arrangement
No