Senior Purchasing Compliance Specialist

🏗 We're Hiring: Senior Purchasing Compliance Specialist
Location: United Arab Emirates (Remote)
Employment Type: Full-Time
Experience Level: Mid-Level to Senior
Work Arrangement: Fully Remote
About Us
We are a construction-focused organization committed to delivering complex projects through disciplined contract management, procurement excellence, regulatory compliance, and collaborative project delivery. Our distributed teams collaborate across Project Management, Construction, Engineering, Procurement, Commercial, Legal, Finance, Human Resources, Design, Quality, HSE, Consultants, Contractors, Suppliers, Logistics, Administration, Information Technology, and Executive Leadership to strengthen purchasing controls, maintain transparent procurement practices, mitigate compliance risks, and ensure responsible sourcing across projects and business functions.
The Role
We are seeking an experienced Senior Purchasing Compliance Specialist to oversee purchasing compliance activities, strengthen procurement controls, and ensure purchasing processes adhere to internal policies, contractual obligations, and applicable regulatory requirements. The ideal candidate will bring strong expertise in procurement compliance, purchasing procedures, supplier due diligence, contract governance, audit coordination, risk assessment, and internal control monitoring.
This role will focus on reviewing purchasing transactions, monitoring procurement approvals, evaluating supplier documentation, identifying compliance gaps, and implementing corrective actions to improve purchasing integrity and operational efficiency. The Senior Purchasing Compliance Specialist will collaborate with procurement, commercial, legal, finance, project management, engineering, quality, HSE, and internal audit teams to promote ethical purchasing practices, reduce procurement risks, and maintain compliance with applicable United Arab Emirates laws and regulations.
Key Responsibilities
Develop, implement, and maintain purchasing compliance policies, procedures, standards, and internal control frameworks.
Ensure purchasing activities comply with organizational procurement policies, delegated authorities, contractual requirements, and applicable regulations.
Review purchasing processes to identify compliance gaps, control weaknesses, procedural inconsistencies, and improvement opportunities.
Establish standardized compliance requirements for requisitions, purchase orders, supplier selection, contract awards, and purchasing approvals.
Monitor purchasing transactions to verify that appropriate authorization has been obtained before commitments are made.
Review purchase requisitions for completeness, accuracy, budget alignment, and compliance with established procedures.
Verify that purchase orders accurately reflect approved requirements, specifications, quantities, prices, delivery terms, and contractual conditions.
Ensure purchasing commitments are supported by appropriate documentation and valid approval records.
Monitor compliance with procurement approval thresholds, delegated authorities, and segregation-of-duties requirements.
Identify unauthorized purchases, retrospective purchase orders, split transactions, and other potential policy violations.
Investigate purchasing exceptions and coordinate appropriate corrective and preventive actions.
Review procurement files to confirm that required quotations, tender documents, evaluation records, and award justifications are maintained.
Verify that supplier selection decisions are supported by transparent, documented, and consistently applied evaluation criteria.
Monitor compliance with competitive bidding requirements and approved single-source procurement procedures.
Review sole-source and emergency purchasing justifications to ensure they are adequately documented and authorized.
Ensure purchasing decisions are based on legitimate business needs, appropriate technical requirements, and approved commercial considerations.
Coordinate with procurement teams to address inconsistencies in tender evaluation, quotation comparison, and purchasing documentation.
Review supplier onboarding and qualification records to confirm compliance with established registration requirements.
Verify the completeness and validity of supplier licenses, certifications, insurance documents, tax information, and other required records.
Coordinate with compliance and legal teams to support supplier due diligence and third-party screening activities.
Monitor supplier compliance with contractual obligations, ethical standards, and relevant regulatory requirements.
Identify potential conflicts of interest, inappropriate supplier relationships, and indicators of procurement misconduct.
Support anti-bribery, anti-corruption, sanctions screening, and other applicable third-party compliance controls.
Ensure purchasing activities maintain fairness, transparency, confidentiality, and appropriate competition among suppliers.
Review purchasing practices for potential favoritism, unauthorized influence, bid irregularities, or other indicators of improper conduct.
Escalate suspected misconduct, significant compliance breaches, and material procurement risks through approved reporting channels.
Maintain accurate records of purchasing compliance reviews, findings, exceptions, approvals, and remediation activities.
Develop and maintain a purchasing compliance risk register covering key processes, suppliers, transactions, and control exposures.
Assess procurement compliance risks based on financial impact, contractual significance, regulatory exposure, and operational criticality.
Establish risk-based monitoring procedures for high-value purchases, critical materials, subcontracted services, and strategically important suppliers.
Conduct periodic reviews of purchasing transactions to evaluate compliance with established controls and procedures.
Perform sample-based assessments of purchase orders, supplier quotations, tender evaluations, and contract awards.
Identify recurring purchasing errors, documentation deficiencies, approval violations, and procedural non-compliance.
Analyze purchasing data to identify unusual transaction patterns, pricing inconsistencies, duplicate orders, and potential control failures.
Coordinate with finance teams to reconcile purchasing records, invoice documentation, purchase orders, and goods receipt information.
Verify that invoice processing is supported by appropriate purchasing authorization and evidence of goods or services received.
Review discrepancies between purchase orders, supplier invoices, delivery records, and approved contractual terms.
Support investigations into duplicate payments, unauthorized charges, pricing discrepancies, and potential purchasing irregularities.
Monitor compliance with purchase order amendments, contract variations, price adjustments, and changes to supplier terms.
Ensure changes to purchasing commitments are properly reviewed, justified, authorized, and documented.
Collaborate with commercial and contract management teams to assess compliance with contractual purchasing conditions.
Review purchasing arrangements for construction materials, equipment, subcontracted services, consultants, and specialist contractors.
Ensure purchasing documentation reflects approved technical specifications, quantities, delivery schedules, and project requirements.
Coordinate with engineering and project management teams to verify that purchasing decisions meet approved project specifications.
Monitor purchasing compliance issues that could affect project schedules, construction quality, safety, or contractual performance.
Work with quality and HSE teams to verify that purchased materials and services meet relevant quality, safety, and environmental requirements.
Support the implementation of controls for restricted materials, specialized equipment, and items requiring specific certifications or approvals.
Review purchasing procedures to ensure appropriate handling of confidential tender information and commercially sensitive supplier data.
Ensure purchasing records are retained in accordance with company document control, retention, and audit requirements.
Maintain organized compliance documentation that supports traceability and independent verification of purchasing decisions.
Coordinate internal and external purchasing compliance audits, including preparation of supporting evidence and documentation.
Assist internal audit teams in evaluating procurement controls, purchasing procedures, and compliance effectiveness.
Track audit findings, compliance observations, corrective actions, and remediation deadlines through completion.
Verify that corrective actions address the underlying causes of purchasing compliance deficiencies.
Prepare regular purchasing compliance reports covering transaction reviews, exceptions, audit findings, supplier concerns, and remediation progress.
Develop dashboards to monitor purchasing compliance indicators, approval adherence, documentation completeness, and policy exceptions.
Present significant compliance risks, control weaknesses, and improvement recommendations to procurement leadership and senior management.
Establish performance indicators to assess the effectiveness of purchasing compliance controls and monitoring activities.
Analyze compliance trends to identify opportunit

Work arrangement
Yes