Administrative Assistant Bookkeeper

About TWE
Travis Wayne Enterprise Ltd is a bootstrapped, Nigeria-based software company building toward a centralized identity and financial infrastructure ecosystem for freelancers, remote workers, and businesses across Nigeria and Africa.
Role Summary
We are looking for an organized, reliable administrative assistant with real bookkeeping skills. You will keep TWE’s records accurate and current, and also run the day-to-day back office: leads and contacts in the CRM, correspondence, scheduling, documents, and vendor and client follow-ups. Think of it as the person who keeps the business orderly behind the scenes so the founder can focus on building. Roughly half the role is bookkeeping and half is administrative and CRM support; the exact split is agreed before start.
Responsibilities
Bookkeeping & financial records
• Record, categorize, and reconcile transactions weekly across bank accounts and payment platforms (including Paystack)
• Keep a clean split of income and expenses between TWE corporate costs
• Prepare and send client invoices, track payment status, and follow up politely on overdue payments
• Log and organize receipts, bills, and supplier invoices; track what is owed and what is due
• Close the books monthly: reconciled balances, no uncategorized transactions, and a profit and loss statement by track
• Provide a short written monthly summary of income, expenses, and anything unusual
• Flag ambiguous transactions rather than guessing how to categorize them
Leads, CRM & contacts
• Maintain the CRM: log new leads and enquiries, update stages and notes, and keep every contact record accurate and free of duplicates
• Respond to or route incoming enquiries, and follow up so no lead goes quiet
• Flag stalled conversations to the founder and keep a simple pipeline report up to date
• Maintain contact and vendor records for clients, contractors, partners, and suppliers
Administrative support
• Manage the founder’s scheduling, meeting reminders, and routine correspondence
• Organize shared documents, contracts, and records in a clear digital filing system
• Take meeting notes and track action items through to completion; support light research as needed
Requirements
• Solid grasp of bookkeeping fundamentals (double-entry logic, categorization, reconciliation, invoicing); formal accounting training is a plus but not required Travis Wayne Enterprise Ltd internal hiring document.
• Prior administrative, office, or virtual assistant experience; any CRM experience is a plus
• Comfortable learning new software and following a documented process; training on our setup is provided • Clear written communication in English; professional tone with clients and vendors
• Meticulous and consistent: accuracy over speed, with strong follow-through
• Trustworthy with sensitive financial and business information; discretion is non-negotiable
• Reliable weekly availability and responsive communication
• Comfortable working remotely and asynchronously, with a weekly check-in
Tools You’ll Use
• Accounting software for bookkeeping (we will train you on our setup; experience with Zoho CRM, Zoho Books, QuickBooks, Wave, Xero, or similar is welcome)
• A CRM or CRM-style tracker for leads and contacts
• Paystack dashboard and bank statements for reconciliation
• Google Workspace or Microsoft Office (Docs, Sheets/Excel, Calendar, Drive)
• Email and WhatsApp for day-to-day communication
How to Apply
Send the following to ent.traviswayne@gmail.com:
• A short note on your bookkeeping and administrative experience (formal or informal)
• Which accounting software and CRM or admin tools you have used before
• Your availability (hours per week) and expected monthly rate
• Any relevant certifications or coursework (not required, but useful context)
Along with your Curriculum Vitae and Cover letter

Work arrangement
Yes