Executive Assistant

Executive Assistant / Personal Chief of Staff
About the Role
We're looking for an exceptional Executive Assistant for our CMO to help manage and streamline both my personal and professional life.
This is not a traditional administrative assistant role.
I'm looking for someone who is highly organized, proactive, resourceful, tech-savvy, and capable of taking ownership of projects from start to finish.
You'll work directly with me across a wide range of responsibilities, from managing personal affairs, international travel and household operations to coordinating business matters, overseeing projects, and building AI-powered systems that make everything run more efficiently.
The ultimate goal is simple: I should be able to mention something once and trust that it gets done.
I don't want someone who simply manages a to-do list. I want someone who anticipates problems, finds solutions, follows through relentlessly, and makes my life significantly easier.
This role offers a unique opportunity to work closely with an entrepreneur across multiple businesses, personal projects, investments, and international activities.
Key Responsibilities
1. Executive Support & Calendar Management
Own and manage my calendar, appointments, meetings, and daily priorities.
Coordinate schedules across multiple time zones.
Anticipate scheduling conflicts and proactively resolve them.
Prepare concise daily briefings, weekly priorities, and follow-up reports.
Protect my time by helping prioritize commitments and manage competing demands.
2. Personal & Lifestyle Management
Oversee household administration, staff coordination, maintenance, and bills.
Arrange personal appointments, wellness treatments, reservations, and lifestyle services.
Manage personal purchases, deliveries, errands, and general logistics.
Research and coordinate service providers, recommending and implementing the best solutions.
Ensure day-to-day personal matters run smoothly with minimal involvement from me.
3. International Travel & Logistics
Plan and coordinate international travel, including flights, accommodation, transfers, visas, and itineraries.
Organize restaurant reservations, experiences, and special arrangements.
Manage last-minute changes, cancellations, and unexpected travel issues.
Anticipate potential problems and ensure seamless travel experiences.
4. Business & Project Coordination
Liaise with lawyers, accountants, banks, agencies, consultants, contractors, and other external partners.
Coordinate administrative matters involving banking, tax, investments, foundations, and international entities.
Track projects, deadlines, deliverables, and outstanding decisions.
Prepare meeting agendas, capture action items, and follow up until completion.
Take ownership of special projects and drive them forward independently.
5. Personal Branding & PR
Assist with developing and managing my personal brand.
Research and coordinate PR agencies, media opportunities, and partnerships.
Support potential social media and content projects.
Coordinate content production, filming, editing, and external creative teams where required.
6. AI, Automation & Systems Development
This is an important and exciting part of the role.
I'm looking for someone who is enthusiastic about AI and technology and wants to build a highly efficient personal operating system.
You'll help:
Implement AI tools and automation to streamline everyday workflows.
Build centralized systems for tracking tasks, projects, deadlines, and follow-ups.
Explore ways to connect email, calendars, Slack, meeting notes, and other information sources.
Use AI to generate summaries, identify action items, and improve productivity.
Continuously find opportunities to automate repetitive work and improve how we operate.
You don't need to be a developer, but you should be comfortable experimenting with technology, learning new tools, and implementing solutions.
Who we're Looking For
You are exceptionally organized.
You naturally create structure out of chaos. Nothing slips through the cracks, and you always know what needs to happen next.
You are relentlessly proactive.
You don't wait to be told what to do. You anticipate needs, identify problems early, and take initiative.
You have outstanding follow-through.
If something needs to happen, you take ownership, chase the right people, and make sure it gets completed.
You are resourceful and a natural problem-solver.
You might not immediately know the answer, but you're confident in your ability to figure it out.
You are tech-savvy and AI-native.
You enjoy using AI, automation, and modern productivity tools to work smarter and faster.
You have excellent judgment and discretion.
You'll be trusted with confidential business and personal matters. Professionalism, integrity, and confidentiality are essential.
You are adaptable and dependable.
You understand that supporting an entrepreneur requires flexibility. While this is not an expectation to work constantly, occasional evenings, weekends, and urgent requests will be part of the role.
You are confident communicating with people.
Whether dealing with a bank, lawyer, contractor, or executive, you are comfortable asking questions, following up, negotiating, and getting things done.
Requirements
Previous experience as an Executive Assistant, Personal Assistant or in a similarly demanding coordination role.
Exceptional organizational and project management skills.
Excellent written and verbal English communication.
Strong attention to detail and ability to manage multiple priorities.
Confidence handling administrative paperwork, applications, and professional correspondence.
Proficiency with modern productivity tools and a strong interest in AI and automation.
Ability to work independently with minimal supervision.
High levels of discretion, reliability, and professionalism.
Flexibility to support occasional time-sensitive requests outside standard working hours.
Nice to Have
Experience supporting founders, entrepreneurs, or high-net-worth individuals.
Experience coordinating international travel and managing multiple properties.
Familiarity with tools such as ChatGPT, Notion, ClickUp, Zapier, Make, or similar platforms.
Experience working with international banks, accountants, legal advisors, or business entities.
Experience coordinating PR, social media, or content production.
What Makes This Opportunity Different
This is an opportunity to become a trusted right-hand person to an entrepreneur, with exposure to a wide variety of industries, projects, and experiences.
You'll have significant autonomy, responsibility, and opportunities to learn.
You'll also play an important role in developing a modern, AI-powered approach to executive and personal management.
For the right person, there is potential for the role to evolve into a broader Chief of Staff position over time.
How to apply?
Fill in this google form https://forms.gle/xfByqMjaXaC1JzNq8
We will reach out to set up an interview

Work arrangement
Yes