Executive & Operations Assistant, HVAC & Energy

Part-time (20–30 hrs/week) · Remote contract, open internationally · Must work US Mountain Time hours · $8–12/hour USD
Company Description
HEAT, LLC (RMR Cooper&Hunter) has been the manufacturer's representative for Cooper & Hunter, ArmBridge, OLMO and Bravo heat pump and mini-split systems in Colorado and Wyoming since 2020. We work with distributor warehouses, HVAC contractors and engineers, and we're growing into the energy-efficiency market. We also support the Cold Climate Energy Alliance (CCEA), a nonprofit that delivers objective data and research to help building officials and other stakeholders create the conditions for comfortable homes, evaluates energy-efficient technologies for cold climates, and educates homeowners and HVAC professionals.
Role Description
Your main job is to keep the owner organized. You make sure nothing slips: deadlines, follow-ups, messages and paperwork.
Organization (most of your time):
Manage the calendar, deadlines and reminders, and prepare a short brief before each meeting or call
Sort the inbox daily, flag what's urgent, and draft replies for approval
Track open support and warranty cases, and chase updates until each one closes
Track POs, back orders, invoices, credit memos and commissions
Log project bids and keep bid deadlines on the calendar
Keep contacts and records up to date in our CRM and portal
Keep task lists and files in order, so the status of every project is always clear
Promotion (the rest):
Tell contractors about the benefits of working with us and guide them through pro-dealer registration
Draft and schedule posts for LinkedIn and Facebook
Organize trainings and CCEA education events: registrations, reminders and feedback
Qualifications
Experience as an executive, virtual or operations assistant
Very organized; you close loops without reminders
Clear written and spoken English; comfortable on calls
Google Workspace (Gmail, Calendar, Sheets, Drive)
Uses AI tools daily, including Claude
Nice to have: background in HVAC, energy efficiency, construction or distribution; social media or Canva
How to Apply
Apply through LinkedIn. Include your resume, a link to a 2-minute voice recording about how you keep a busy person organized, and a few lines on the last process you organized start to finish.

Work arrangement
Yes