Operations Associate

Our client, an AI-powered software startup, is hiring an Operations Associate to keep the company running smoothly behind the scenes. This is a fully remote, fast-moving environment where priorities shift often, and we're looking for a versatile, resourceful operator who thinks creatively, not a specialist in one narrow domain. You'll work directly with the COO, Operations Managers, and Chief of Staff.
What You'll Do
Keep records accurate and organized across Google Drive, Notion, and archives, with timely updates and strong version control
Own accounts payable and receivable support, including invoice processing, tracking, reconciliations, and follow-ups
Partner with the COO, Operations Managers, and Chief of Staff to maintain contract and compliance document workflows
Prepare reports, spreadsheets, and briefing notes that keep leadership informed and day-to-day operations on track
Help administer tools and systems (Google Workspace, accounts, and licenses) and monitor shared inboxes as needed
Drive process improvements and special projects from start to finish, working across teams to expand what Operations can deliver
What We're Looking For
Must-haves
0–3 years of experience in an operations, administrative, finance, or project coordination role (e.g., operations associate, administrative coordinator, project coordinator)
Bachelor's degree (recent graduates welcome)
Highly organized, with a track record of closing loops and keeping details accurate
Analytical mindset, comfortable working with data and finances
Energized by fast-paced startup environments and skilled at context-switching
Strong communicator, comfortable working directly with the COO and other stakeholders
A record of high-slope progression, such as a promotion in a previous role or similar signs of excellence
Dealbreaker: Low ego and team-first. Culture fit is extremely important here.
Nice-to-haves
Experience with AP/AR and bookkeeping workflows
Experience in a role bridging product and operations
Master's degree

Work arrangement
Yes