Executive – HR & Admin

[This is an immediate hire. Only candidates who can join within 30 days of receiving an offer should apply.]
We’re Hiring: Executive – HR & Admin
Location: Sahakar Nagar, Bengaluru
Work Mode: In-office
Experience: Minimum 5 years
Astrogate Labs is looking for an experienced Senior Executive – HR & Admin to join our team in Bengaluru.
As a deeptech company building advanced technologies for the space and communications sector, we work in an environment where engineering excellence must be supported by equally strong people practices, dependable processes and a high degree of organisational discipline. We are therefore looking for someone who can take ownership of day-to-day HR and administrative responsibilities while becoming a trusted point of contact for both employees and management.
Human Resources
The role will have a strong HR focus and will support the complete employee lifecycle.
Key responsibilities will include:
• Managing end-to-end recruitment, including job postings, candidate screening, interview coordination, candidate communication, offers and joining formalities.
• Supporting recruitment for specialised engineering, technical, operations and business roles.
• Managing onboarding, employee documentation, background verification and exit processes.
• Maintaining accurate and confidential physical and digital employee records, contracts, certifications and statutory documents.
• Managing attendance, leave records and HRMS information, and monitoring attendance and leave trends.
• Coordinating payroll inputs, reimbursements, employee benefits and insurance with the Finance team.
• Maintaining HR dashboards and reports covering headcount, hiring, attrition, attendance and other relevant people metrics.
• Acting as a primary point of contact for employee queries relating to policies, benefits and HR processes.
• Supporting performance-management processes, employee engagement initiatives and organisational development activities.
• Maintaining and periodically updating HR policies, employment documentation and the employee handbook.
• Ensuring adherence to applicable labour regulations and internal company policies.
Office Administration
The role will also oversee key administrative activities required to keep the office functioning smoothly and efficiently.
Responsibilities will include:
• Managing office supplies, assets, equipment and inventory records, including periodic physical verification.
• Coordinating with vendors for facilities, repairs, maintenance and other office services.
• Managing purchase orders, administrative invoices and supporting expense reconciliation.
• Coordinating business travel, including flights, accommodation, visas, ground transportation and associated documentation.
• Managing meeting-room requirements, visitor coordination and office access.
• Supporting internal meetings, team activities and company events, including venue, logistics and catering arrangements.
• Maintaining organised physical and digital administrative records and vendor documentation.
• Supporting seating arrangements, office moves and evolving workspace requirements as the company grows.
• Coordinating closely with Finance, Engineering and leadership teams on operational requirements.
What We’re Looking For
• Minimum 5 years of relevant experience in HR, people operations and/or office administration.
• Demonstrated experience managing recruitment and employee lifecycle processes independently.
• Strong understanding of HR documentation, attendance, leave, payroll coordination and labour-law compliance.
• Excellent organisational and follow-through skills, with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Comfort working in a fast-moving startup, technology or engineering environment. Experience in deeptech, aerospace, defence, manufacturing or R&D-driven organisations would be an advantage.
• Good working knowledge of HRMS platforms, spreadsheets and standard productivity tools.
Integrity & Confidentiality
Integrity is a fundamental requirement for this position. The role involves access to sensitive employee information, confidential management discussions and matters requiring judgement and discretion.
We expect the person in this role to demonstrate honesty, objectivity, confidentiality and fairness in interactions across the organisation. Integrity, professional judgement and the ability to handle sensitive situations responsibly will form an important part of our assessment during the interview process.
Working at Astrogate Labs
This is a full-time, in-office position based at our Sahakar Nagar office in Bengaluru.
You will be joining a growing deeptech organisation where the HR & Admin function works closely with engineers, researchers, business teams and company leadership. The role offers substantial ownership and the opportunity to help build the people and organisational processes required as Astrogate moves into its next phase of growth.
If you enjoy building strong systems while remaining approachable to people—and value accuracy, trust and accountability—we would be happy to hear from you.

Work arrangement
No