Executive Assistant 100% Remote

About the role
Our client Minauras is hiring a full-time, fully remote Executive Assistant based in Pune to support our directors.
You will be the directors' right hand: running their calendars and inboxes, keeping business admin moving across time zones, and occasionally handling personal matters for them and their families. This role suits someone who anticipates needs, works with discretion, and is comfortable owning tasks end to end.
Key responsibilities
Executive support
Manage the directors' calendars across Europe, the Middle East and Asia time zones, scheduling meetings and resolving conflicts
Triage email inboxes, draft replies, and flag what needs the directors' attention
Prepare meeting agendas, take notes, and follow up on action items
Book and manage business travel: flights, hotels, visas, ground transport and itineraries
Business administration
Coordinate with partners, suppliers, accountants and legal advisers in several countries
Track invoices, expenses and renewals, and keep records organised
Prepare documents, presentations and short reports
Research tasks such as vendors, events, office space and service providers
Personal and family support
From time to time you will attend to personal matters for the directors. This includes:
Organising transport and visits for elderly family members, including medical appointments, drivers or taxis, and travel
Coordinating with carers, clinics, hospitals and service providers on the family's behalf
Handling personal errands remotely: bookings, payments, deliveries, household services and reminders
These tasks require patience, care and complete confidentiality.
Requirements
4+ years as an executive assistant, personal assistant or similar, ideally supporting founders or senior leaders
Excellent written and spoken English
Excellent written and spoken Marathi
Strong command of Google Workspace and/or Microsoft 365, plus calendar and video-call tools
Proven experience managing multiple calendars and time zones
Highly organised, reliable and proactive, able to work with little supervision
Absolute discretion with confidential business and family information
A warm, patient manner when dealing with elderly people, carers and medical providers
Based in Pune, with a stable home internet connection, a quiet workspace and a backup power or connectivity option
Ready to work during Central European Timezone
Nice to have
Experience with international companies or remote teams
Familiarity with recruitment, HR tech or online advertising
Experience with travel booking, visas and multi-country logistics

Work arrangement
Yes