Executive Assistant

Company Description
NorthStar Insights is an AI-powered, senior-led advisory firm specializing in communications, risk, and stakeholder engagement in high-stakes situations. The firm supports decision makers through IPOs, market entries, regulatory challenges, reputational issues, and complex transactions, helping them manage risk and protect their reputation. Every engagement is led by experienced senior practitioners with deep knowledge of the markets and scenarios that matter to clients. Their work is powered by a holistic suite of AI tools designed to deliver substantial value and insight in critical moments.
Role Description
The Executive Assistant will provide comprehensive administrative and organizational support to senior leaders, ensuring smooth day-to-day operations. Responsibilities include managing calendars, scheduling meetings, coordinating travel, preparing and processing expense reports, and organizing documentation related to client engagements. The role also involves drafting and proofreading communications, maintaining records, handling follow-ups, and supporting the preparation of presentations and reports. This is a full-time hybrid role based in Mumbai, with a mix of in-office work and some work-from-home flexibility. The Executive Assistant will collaborate closely with leadership and internal teams to ensure timely, accurate, and professional support in a fast-paced advisory environment.
Qualifications
Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
Candidates should possess experience with Expense Reports and related financial administration, including travel arrangements and basic budgeting or reconciliation.
Candidates should possess solid Communication skills, both written and verbal, with the ability to draft, review, and manage professional correspondence.
Candidates should possess core Administrative Assistance capabilities, such as documentation management, record keeping, and office coordination.
Additional beneficial qualifications include proficiency with productivity tools (e.g., Microsoft Office or Google Workspace), strong attention to detail, discretion in handling confidential information, and the ability to work independently and collaboratively.
A bachelor’s degree or equivalent experience in business administration, communications, or a related field is preferred, along with prior experience supporting senior executives in a professional services or consulting environment.

Work arrangement
Hybrid