Editorial & Office Coordinator

Company Description
Kharis Publishing is a Christian and inspirational book publisher headquartered in Aurora, Illinois. At Kharis Publishing, we publish books that change lives and use our proceeds to build mini-libraries for orphanages in developing nations—helping amazing kids learn, grow, and dream. Please note that although this is a remote position, candidates must live locally within Kane/Dupage Counties, Illinois, and be able to attend required one-hour bi-weekly meeting in person at our office with the managing editor.
Job Overview
We are looking for an Editorial Coordinator who will manage editorial workflow, copyediting and typesetting schedules, timelines, cross-department collaboration, and communication with authors, vendors, and company-wide information flow. This role coordinates daily operational logisticss in our book publishing house. This is a 15–20 hour per week role to start. As our catalog grows, there is potential for expanded hours for the right candidate who demonstrates reliability, speed, and proactive problem-solving.
What You Will Actually Be Doing
Streamlines day-to-day administrative functions.
Track manuscripts through every stage of production: editing, layout, proofreading, index/cover design, and metadata submission.
Maintain master schedules and ensure editors, designers, and proofreaders hit their deadlines.
Serve as the main operational point of contact for book distributors.
Assist with author onboarding, contract tracking, and author copy orders.
Respond to routine operational inquiries from authors and vendors in a professional, timely manner.
Organize digital assets, Google Drive files, and master title databases.
Help streamline standard operating procedures (SOPs) as the company scales.
Who You Are (Requirements)
Extremely Organized & Detail-Obsessed: You notice missed deadlines before they happen, and double-check title details, ISBNs, minor typos, and file formats without being asked.
Tech-Savvy & Resourceful: You comfortably navigate tools like Google Workspace, Project Management tools like Royaltis/Pumble/Asana/ClickUp, Excel/Spreadsheets, and file management systems.
A Fast Learner: You don’t need to know every nuance of traditional publishing on day one, but you must be eager to learn, able to research, learn systems on the go, and apply solutions quickly.
Reliable Communicator: Outstanding written and verbal communication skills. You respond promptly and proactively communicate obstacles before they become emergencies.
Location Requirements: This is a remote position, but candidates must live locally to attend a mandatory, one-hour bi-weekly meeting in person at our office with the managing editor
Education & Experience
Degree Status: Preferred, but NOT required. We care far more about your actual skills, work ethic, organization, uncompromising editorial standards, and ability to execute than a piece of paper.
Prior Experience: Experience in publishing, media production, project coordination, or high-volume administrative management is a strong plus, but strong transferable operational skills and a willingness to learn are what matter most.
Why Join Kharis Publishing?
Meaningful Work: At Kharis Publishing, your work matters. We help authors share life-changing stories while directly supporting orphanages in developing countries with mini-libraries—empowering amazing kids to read, dream, and grow.
Flexibility: Truly remote work with flexible hours (must be available for brief check-in calls during regular business hours).
Growth Potential: Opportunity to grow your hours and responsibilities as Kharis Publishing continues to expand.
How to Apply
Please submit:
Your updated Resume.
A short cover letter (or message) telling us why you are a good fit for this role.

Work arrangement
Yes