Manager Conference Programming - AEC

Urgent Hiring: Manager – Conference Programming
Location: Mumbai
Experience: 2–4+ Years
Employment Type: Full-Time | Direct Client Payroll
Industry Preference: Conferences / Events / AEC (Architecture, Engineering & Construction)
Open Positions : 2
About the Opportunity
The Language Bureau is hiring on behalf of one of its reputed clients, a leading international exhibitions and conferences organization with a strong presence across India and international markets.
The organization conceptualizes and delivers large-scale international conferences and industry-focused events, bringing together senior professionals, industry leaders, domain experts, decision-makers, and key stakeholders from across the globe.
Important: The Language Bureau is the recruitment partner for this position. The selected candidate will be directly employed by and on the payroll of the client organization. This is not a third-party payroll or contractual employment opportunity.
As part of the client's continued expansion across India and international markets, we are looking for an experienced Manager – Conference Programming for their Mumbai operations.
Position Overview
The Manager – Conference Programming will be responsible for conceptualizing and curating high-quality conference programs, identifying relevant industry topics and trends, and engaging senior-level speakers, panelists, industry leaders, and subject-matter experts.
The position requires a strong combination of conference programming, industry research, content development, speaker acquisition and management, stakeholder coordination, and on-site conference execution.
Primary Responsibilities
1. Program Development
- Collaborate with internal and external stakeholders to identify key industry topics, emerging trends, and relevant conference themes.
- Curate comprehensive conference agendas comprising keynote presentations, panel discussions, technical sessions, and other relevant formats.
- Conduct extensive research to identify and invite domain experts, senior industry professionals, thought leaders, and influencers.
- Ensure conference content remains relevant, engaging, and aligned with audience expectations.
2. Speaker Management
- Identify, approach, engage, and coordinate with high-level speakers and panelists.
- Build and maintain professional relationships with speakers throughout the conference lifecycle.
- Coordinate speaker requirements, travel, logistics, presentation materials, and event schedules.
- Ensure speakers are adequately briefed and prepared for their respective sessions.
3. Content Coordination
- Work closely with speakers to develop bespoke content aligned with conference objectives and audience requirements.
- Review and edit presentation materials for clarity, coherence, relevance, and adherence to conference standards.
- Coordinate session themes and discussion points to maintain consistency across the overall conference program.
4. Logistics & Conference Operations
- Coordinate closely with event planning and operations teams to ensure seamless execution of all programming activities.
- Manage conference schedules and ensure smooth transitions between presentations, panels, and other sessions.
- Coordinate technical and audio-visual requirements for conference sessions.
- Support room layouts, stage requirements, speaker movement, and other programming-related logistics.
- Participate actively in on-site conference execution.
5. Marketing & Promotion
- Collaborate with the marketing and communications team to develop promotional strategies for conferences.
- Support the development of conference-related content for websites, social media, email campaigns, brochures, and other communication channels.
- Provide speaker and program-related information required for promotional campaigns.
6. Evaluation & Continuous Improvement
- Collect and analyze feedback from speakers, stakeholders, attendees, and internal teams.
- Evaluate the effectiveness and quality of conference programs.
- Identify areas for improvement and implement learnings in future events.
Candidate Requirements
- Minimum 4–5 years of relevant professional experience in conference programming, conference production, event planning, content-led events, or a similar role.
- Experience in AEC (Architecture, Engineering & Construction), architecture, building design, infrastructure, real estate, construction, or related professional conferences will be strongly preferred.
- Proven ability to research, identify, approach, and engage senior-level speakers, industry leaders, subject-matter experts, and panelists.
- Strong research, content curation, and conference agenda-development capabilities.
- Excellent verbal and written communication and interpersonal skills.
- Strong stakeholder and relationship-management abilities.
- Strong project-management skills with the ability to manage multiple priorities and deadlines.
- Excellent attention to detail, organizational ability, and problem-solving skills.
- Ability to work independently as well as collaboratively in a fast-paced environment.
- Willingness to travel domestically and internationally as required for pre-event planning and conference execution.
Location & Employment
Location: Mumbai
Employment: Full-Time
Payroll: Direct Payroll of the Client Organization
Regular in-person attendance at conferences and events is required. Candidates should be comfortable with work-related domestic and international travel.
How to Apply
Interested candidates can share their updated CV with The Language Bureau, which is managing the recruitment process on behalf of the client.
Email: info@thelanguagebureau.org
Contact: +91 77000 20307
Please mention “Manager – Conference Programming” while applying.
Note: The selected candidate will be hired directly by the client organization and will be on the client's payroll. The Language Bureau is handling candidate sourcing, screening, and recruitment coordination for this position. Details of the client organization will be disclosed to shortlisted candidates at the appropriate stage of the recruitment process.

Work arrangement
No