Accountant

JOB DESCRIPTION – ACCOUNTANT
Company: Straight Line Food Products Pvt. Ltd. & Other Group Companies
Department: Accounts & Finance
Job Location: Kolkata, West Bengal
Position: Accountant / Senior Accountant
Employment Type: Full time
Job Summary
We are looking for a skilled, detail-oriented and responsible Accountant with practical knowledge of accounting, taxation, statutory compliance and financial record management. The candidate will be responsible for maintaining accurate books of accounts for Straight Line Food Products Pvt. Ltd. and other associated companies, ensuring proper documentation, timely accounting entries and coordination with the sales team, vendors, management and Chartered Accountant.
Key Roles & Responsibilities1. Accounting & Bookkeeping
Maintain complete and accurate books of accounts for Straight Line Food Products Pvt. Ltd. and other group/associated companies.
Record daily sales, purchase, receipts, payments, journal vouchers, bank transactions and expense entries in Tally Prime.
Maintain customer, supplier, debtor and creditor ledgers.
Ensure proper ledger classification, voucher entries and supporting documentation.
Maintain and reconcile company bank accounts and handle authorized personal bank transaction entries separately, with strict confidentiality.
Assist in monthly closing, trial balance preparation and financial reporting.
2. Purchase & Expense Management
Enter purchase invoices and bills accurately in Tally, ensuring correct GST details and ledger allocation.
Collect, verify, organize and maintain physical and digital copies of purchase bills, expense bills, invoices and supporting documents.
Record office, administrative, transport and other business expenses under the correct accounting heads.
Coordinate with the purchase team and vendors to obtain missing bills, invoices and supporting documents.
Verify bills, payment details and approvals before recording transactions.
Maintain proper bill files for audit, taxation and compliance purposes.
3. Sales Coordination & Payment Follow-up
Coordinate with the sales team regarding customer invoices, outstanding payments and collection status.
Maintain customer-wise outstanding balances and accounts receivable records.
Follow up with the sales team for payment updates, receipts and supporting documents.
Record customer receipts and payment adjustments accurately in Tally.
Reconcile customer ledgers and identify overdue payments or discrepancies.
Coordinate with the sales and dispatch teams for billing details and required documentation.
4. GST, TDS & Tax Compliance
Maintain accurate GST-related accounting records and supporting documents.
Verify GST details on purchase and sales invoices.
Prepare and reconcile purchase registers, sales registers and GST-related data.
Assist in GST return preparation, input tax credit reconciliation and coordination with the Chartered Accountant for timely filing.
Maintain records relating to TDS/TCS, where applicable, and assist with calculations, payments and return preparation.
Monitor applicable GST, Income Tax and other accounting compliance requirements.
Coordinate with the Chartered Accountant for tax returns, assessments, audits and statutory documentation.
5. E-Way Bills & Billing Documentation
Generate and maintain e-way bills as required for goods movement.
Verify invoice details, GSTIN, delivery information and other relevant particulars before generation.
Coordinate with the sales, dispatch and logistics teams for accurate and timely documentation.
Maintain records of e-way bills, sales invoices, delivery challans and related documents.
6. PF, ESI & Payroll Coordination
Maintain employee-related accounting records and payroll documentation.
Assist in PF and ESI calculations, challan preparation, payments and compliance documentation, as applicable.
Coordinate with the HR team and external consultants for employee records and statutory requirements.
Ensure that relevant payroll and statutory entries are recorded correctly in the books of accounts.
7. Bank Reconciliation & Personal Accounts
Record and verify bank transactions for the company and its associated entities.
Perform bank reconciliation and investigate differences between bank statements and accounting records.
Maintain authorized personal bank entries and related financial records as assigned by management.
Ensure personal and business transactions are properly segregated and documented.
Maintain strict confidentiality of all banking and financial information.
8. Excel, Reporting & Documentation
Maintain accounting data and reports using Microsoft Excel.
Prepare customer outstanding reports, supplier payment statements, expense summaries and bank reconciliation statements.
Use Excel formulas, sorting, filtering, lookup functions and PivotTables for accounting analysis.
Maintain organized physical and digital records for bills, invoices, vouchers, bank statements and compliance documents.
Provide accurate accounting information and reports to management whenever required.
Required Skills & Knowledge
Strong practical knowledge of Tally Prime and accounting entries.
Good working knowledge of Microsoft Excel, including formulas, VLOOKUP/XLOOKUP, PivotTables, sorting and filtering.
Practical understanding of GST, TDS/TCS, e-way bills, PF and ESI.
Knowledge of purchase accounting, sales accounting, expense entries and bank reconciliation.
Understanding of Indian accounting, GST and Income Tax compliance requirements.
Good coordination and communication skills for dealing with sales teams, vendors, customers, management and Chartered Accountants.
Strong attention to detail, accuracy, organization and time management.
Ability to maintain confidentiality of company and personal financial records.
Ability to manage accounting records for multiple companies simultaneously.
Educational Qualification & Experience
B.Com / M.Com or an equivalent qualification in Accounting or Finance.
Practical experience in Tally Prime, Excel, GST accounting and day-to-day bookkeeping.
Prior experience handling accounts for multiple companies will be preferred.
Experience in purchase accounting, sales coordination, bank reconciliation and statutory compliance will be an advantage.
Key Expectations
The candidate should ensure that all accounting entries are accurate and up to date, bills and supporting documents are properly maintained, outstanding payments are regularly followed up, and applicable compliance requirements are tracked within deadlines. The candidate should be capable of coordinating independently with internal teams, management and external accounting professionals.

Work arrangement
No