Senior Executive Assistant (Investment Bank)

Join Our Team
We are seeking an experienced and highly proactive Senior Executive Assistant to provide strategic and administrative support to a senior executive/Managing Director within Citi’s Investment Banking team. This is an exciting opportunity to partner closely with leadership, act as a trusted advisor, and play a key role in ensuring the smooth operation of a dynamic, fast-paced business environment.
The successful candidate will be highly organized, adaptable, and able to anticipate needs, manage competing priorities, and build strong relationships across a broad range of stakeholders.
Key Responsibilities
Provide dedicated support to Managing Directors and Directors, while partnering closely with broader business teams and providing support across the department as required.
Manage complex and ever-changing calendars, ensuring priorities are aligned and time is optimized effectively.
Coordinate executive meetings, leadership forums, conferences, client engagements, and conference calls across multiple time zones.
Prepare meeting materials, presentations, agendas, and correspondence to support business priorities and decision-making.
Create and format high-quality presentations, spreadsheets, reports, and other business documents.
Arrange domestic and international travel, including detailed itineraries and travel schedules.
Manage expense reporting and reimbursement processes accurately and in a timely manner.
Coordinate vendor payments, invoice processing, and office-related procurement activities.
Support special projects, business initiatives, and ad hoc reporting requirements.
Build strong relationships across internal and external stakeholders, acting as a key point of contact for the executive.
Collaborate closely with fellow Executive Assistants and business partners to ensure seamless team support and coverage.
Demonstrate flexibility, teamwork, and a willingness to contribute to broader department priorities and initiatives.
Provide guidance and support to other administrative professionals when needed.
Maintain the highest standards of professionalism, confidentiality, discretion, and integrity in handling sensitive information.
What We're Looking For
Significant experience within an Investment Bank / Corporate Advisory firm, supporting senior executives.
A highly collaborative team player with a positive attitude and a willingness to contribute beyond their immediate responsibilities.
Proven ability to manage multiple priorities while maintaining exceptional attention to detail.
Strong stakeholder management skills with the ability to work effectively across all levels of an organization.
Proven ability to build trusted relationships and work effectively within diverse, high-performing teams.
Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
Excellent written and verbal communication skills.
Demonstrated ability to quickly learn and adapt to new technologies and systems.
Strong problem-solving skills, sound judgment, and a proactive approach to identifying solutions.
Highly professional, resilient, and capable of working independently in a dynamic environment.
Strong sense of ownership, accountability, and commitment to delivering exceptional client and stakeholder service.
Why Join Us?
Partner directly with senior leadership and gain exposure to strategic business priorities.
Be part of a collaborative, high-performing, and inclusive culture.
Work in a role where your organization, judgment, and ability to anticipate needs have a meaningful impact.
Enjoy opportunities for professional development and career growth within a global organization
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Job Family Group: Business Strategy, Management & Administration
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Job Family:Administrative Support
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Time Type:Full time
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Most Relevant Skills Please see the requirements listed above.
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Other Relevant Skills For complementary skills, please see above and/or contact the recruiter.
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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
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