Conference and Seminar Executive II

Role Summary:
Supports the end-to-end planning, execution, and post-event processes for conferences and webinars. Ensures content accuracy, technical readiness, and seamless stakeholder coordination to deliver high-quality virtual event experiences.
Key Responsibilities:
Content Management & Pre-Production
Manage speaker and session information including proofreading, updating, resizing, uploading, and auditing
Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets
Build and configure registration pages, Atlas Showcase pages, and virtual event platforms
Create, revise, and upload presentations, holding slides, and exhibitor materials
Maintain and update trackers, forms, reports, and speaker registration records
Collate audience questions and event data from registration forms
Handle Gleanin content uploads, updates, and downloads
Event Execution (Production)
Provide technical and operational support during live webinars and showcase sessions
Host, moderate, or co-host sessions alongside speakers and sponsors when required
Facilitate rehearsals and speaker briefings to ensure readiness and smooth delivery
Manage live engagement tools (e.g., Q&A, holding slides, audience prompts)
Serve as the primary point of contact for stakeholders during live events
Post-Event Reporting & Analytics (Post-Production)
Download, clean, and deduplicate webinar analytics and performance reports
Compile and deliver reports to Content Managers and stakeholders
Monitor post-live webinar statistics and engagement metrics
Upload and manage webinar recordings and on-demand content
Ensure data accuracy to support reporting and insights generation
Stakeholder & Operational Support
Coordinate with internal and external stakeholders (Business Units, Marketing, Sales, Legal, Sponsors)
Manage stakeholder communications via email, calls, and meetings
Create and maintain spreadsheets, trackers, and documentation
Perform administrative tasks and data clean-up activities
Contribute to process improvements to enhance efficiency and event quality
Core Functions:
Content Management
Event Moderation & Execution
Stakeholder Coordination
Data Reporting & Analytics
Qualifications:
Bachelor's Degree holder
At least 1 year of experience in events, operations, or back-office support
Experience working with global or cross-functional stakeholders is an advantage
Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred
Proficient in Microsoft Office applications (Excel, Word, PowerPoint)
Strong written and verbal communication skills
High attention to detail and strong organizational skills
Customer-focused with strong coordination and problem-solving abilities
Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.
For internal candidates:
Must be in current role for at least 1 year
No disciplinary action within the past 12 months
No attendance or punctuality issues within the past 12 months
Core Competencies:
Event Execution Excellence
Stakeholder Management
Content Accuracy & Quality Assurance
Data Handling & Reporting
Communication & Collaboration
Adaptability in Fast-Paced Environments







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