HR and Admin Executive

Qualifications
A relevant bachelor's degree; an MBA in HR or MSW is preferred.
At least 2–5 years of hands-on experience for an independent HR & Admin Officer.
Strong working knowledge of Tamil Nadu factory compliance and applicable labour laws.
Experience in payroll, recruitment, performance management and employee relations.
Practical experience in ISO/IMS documentation, audits and corrective actions.
Ability to manage factory administration, vendors, security and facilities independently.
Strong communication, confidentiality, professional judgement and accountability.
1. Human Resource Responsibilities
A. HR Operations & Employee Lifecycle
· Maintain accurate and up-to-date attendance records, employee records, personnel files, legal forms and registers.
· Support the complete employee lifecycle including joining, onboarding, transfers, promotions, confirmations, changes in designation and separation.
· Coordinate employee ID cards, access cards, uniforms, PPE and other employee-related requirements.
· Maintain confidentiality of employee information and HR records.
· Maintain employee/contract workforce records as applicable.
· Maintain a high level of professionalism and responsiveness when dealing with employees, managers, vendors and external agencies.
B. Attendance, Leave & Payroll Coordination
· Monitor daily attendance, shift schedules, late coming, early leaving, absenteeism and overtime.
· Ensure accurate and timely processing of attendance and leave data for payroll.
· Coordinate with department heads for attendance regularisation and approval of overtime.
· Coordinate payroll inputs including new joiners, exits, salary changes, LOP, incentives, overtime, deductions and reimbursements.
C. Recruitment & Manpower Support
· Support workforce planning and manpower deployment in coordination with department heads.
· Coordinate recruitment activities from manpower requisition to joining.
· Prepare and post job openings through approved recruitment channels.
· Screen resumes against approved job requirements.
· Coordinate interview schedules and candidate communication.
· Maintain recruitment trackers and ensure timely follow-up with candidates and hiring managers.
· Coordinate pre-employment documentation, reference checks and joining formalities.
D. Learning & Development
· Arrange internal and external training programs, including venue, trainer, materials and attendance.
· Maintain training records, participant feedback and training effectiveness documentation.
· Support induction and orientation programs for new employees.
· Support competency, skill matrix and employee development initiatives.
E. Employee Engagement & HR Initiatives
· Conduct and coordinate for employee engagement activities, celebrations, welfare initiatives and HR events.
· Collecting employee feedback and identifying areas requiring improvement.
· Support HR communication initiatives and ensure timely circulation of policies, notices and announcements.
F. Statutory Compliance Support
· Support HR in compliance activities relating to Factories Act / applicable labour laws, PF, ESI, Professional Tax, Bonus, Gratuity, Contract Labour, Minimum Wages, Shops & Establishments and other applicable statutory requirements.
· Maintain statutory registers, records and supporting documents as assigned.
· Assist during statutory inspections, audits and internal compliance reviews.
· Track compliance calendars, renewals, submissions and required documentation.
· Ensure HR documentation is maintained in an audit-ready manner.
2. Administration ResponsibilitiesA. Facility & Office Administration
· Coordinate day-to-day administrative activities of the office and manufacturing facility.
· Receiving mails/couriers, distributing and sending mails/couriers.
· Monitor housekeeping, security, transport, pantry, stationery and other administrative services.
· Coordinate with facility service providers and vendors.
· Monitor vendor performance and escalate service issues.
· Maintain administrative records, contracts and service documentation.
· Support maintenance of employee facilities and workplace amenities.
· Managing petty cash and handling small office-related expenditures, ensuring all receipts and records are kept.
· Processing invoices from external providers and external providers and ensuring payments are made on time.
B. Security & Access Management
· Coordinate security personnel deployment and attendance.
· Monitor visitor management and access-control procedures.
· Maintain visitor records and support emergency/security preparedness.
C. Transport & Employee Facilities
· Coordinate employee transportation / company vehicle requirements where applicable.
· Maintain vehicle-related records, schedules and vendor coordination.
· Monitor employee welfare facilities and ensure timely resolution of facility-related issues.
D. Safety & Emergency Support
· Coordinate security personnel deployment and visitor management.
· Support HR/Admin activities relating to workplace safety and emergency preparedness.
· Coordinate employee participation in mock drills, awareness programs and safety initiatives.
· Ensure required notices, emergency contacts and employee communication are appropriately displayed.
· Coordinate with EHS/Safety teams on employee-related safety requirements.

Work arrangement
No