Accounts Payable Specialist

Department: Finance
Location: Kolkata
Description
Energy Aspects currently have an exciting opportunity available for an Accounts Payable Specialist to join the Finance team, based out of our Kolkata office, dedicated to supporting our Finance team.
We are seeking a detail-oriented and experienced Accounts Assistant to join our team. As an Accounts Payable Specialist, you will be responsible for maintaining accurate financial records, managing accounts payable, reconciling bank statements, and assisting with invoicing. The ideal candidate should have strong organizational skills, excellent attention to detail, and a solid understanding of accounting principles.
Key Responsibilities
Preparing monthly supplier statement reconciliations & Maintain accurate and organized financial records and documentation
Dealing with external and internal queries by phone and email
Communicating with relevant suppliers to process invoicing or payment queries
Process bi-weekly payments made to vendors in a timely manner and initiate payment
Process Staff Expenses claims on expense management system
Responsible for managing and maintaining financial records, with a particular emphasis on processing invoices and other bills, review and reconcile invoices, obtain any necessary approvals
Process Fixed Assets/ Prepayments invoices. assist in maintaining the Fixed Assets/ Prepayments, monthly reconciliations
Posting invoices and credit notes and ensuring they are coded correctly in the system
Process and manage accounts payable transactions, ensuring accuracy and timeliness and allocate them in ERP as per COA & Department
Ability to manage multiple tasks simultaneously while meeting deadlines consistently
Proficiency in Microsoft Office Suite (particularly Excel) for reporting
Excellent communication skills both verbal and written
Good knowledge of Assets / Liabilities and Income / expense and its accounting treatment.
Willing to engage with internal team and confident to process invoices
Ownership of AP inbox, responsible for resolution of any Vendor queries. Knowledge of Freshdesk ticketing system helpful but not required
Contribute to process improvements and efficiency enhancements within the accounts payable function
Collaborate with internal departments and external vendors to resolve discrepancies and issues
Awareness on Tax implication - e.g. TDS, GST
Skills, Knowledge and Expertise
Proven work experience as an Accounts Payable Specialist/Executive.
Ability to manage multiple tasks simultaneously while meeting deadlines consistently.
Excellent communication skills both verbal and written.
Strong analytical skills with the ability to identify and resolve discrepancies or errors.
Proficiency in Microsoft Office Suite (particularly Excel) for reporting.
A degree in Accounting, Finance, or a related field is preferred.
Our Culture & Benefits
Welcome to our unique workplace where a passion for our industry-leading product sits at the heart of who we are.
Life at EA is completely eclectic, fostered through the global nature of the business and a real appreciation of the many cultures of our diverse team. We unite as a single, cohesive team through an array of social clubs that cater to a spectrum of interests, from running and yoga to football and culinary adventures. These groups create a collegial and dynamic atmosphere that extends beyond work, promoting a healthy and balanced lifestyle for our team.
Our strategically located offices are all set in prestigious buildings, offering you the convenience of nearby gyms, retail therapy, diverse dining options, and accessible public transport.
Our office spaces are thoughtfully equipped to enhance your day-to-day experience whether working independently or collaborating with teammates. Enjoy the simple pleasures of a freshly brewed coffee, healthy snacks, and a social space for celebratory moments. One of the unique traits of life at Energy Aspects is the way our international colleagues often delight us with treats from around the globe. It’s safe to say you’ll never go hungry in our offices!
We recognise your contribution with a competitive compensation package that includes annual bonuses, comprehensive private health insurance, and substantial pension contributions. Additionally, we offer company share options, subsidised gym memberships, and a generous holiday policy to support your financial and personal well-being.
Join a company that values your professional growth and personal fulfilment, all within a supportive and engaging environment.

Work arrangement
No