F2F Team Assistant (Cape Town)

We are looking for a Team Assistant in the OUT Broker Department to undertake daily administrative tasks of the respective staff in the Western Cape office and to ensure the functioning and co-ordination of the department’s admin related tasks.
Responsibilities
The successful individual would be responsible for, but not limited to the following:
Supporting the Regional and General Managers & Department in organising various projects
Screen, direct calls and distribute correspondence
Handle front office and reception
Handle adhoc requests & queries
Managing diaries and organising meetings and appointments, often controlling access to calendars
Booking and arranging travel, transport and accommodation when required
Liaising with internal and external stakeholders
Monitoring, prioritising, responding or drafting responses to emails in a timely and efficient manner as directed by the Gauteng Regional Sales Managers
Processing of invoices and expense claims and liaising with the PA to the Head of Business in this regard
Assist in the organising events and attending these events to facilitate their success
Typing, compiling and preparing reports, presentations and correspondence
Taking minutes for meetings (hand written or electronic)
Ordering of stationery
Providing general administrative assistance
Competencies
The successful individual would need to demonstrate the below listed competencies at an advanced level:
Excellent organisational skills
A team player with a flexible approach
Calm and professional manner
Ability to prioritise and multi-task
Strong written and verbal communication skills
Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
Personal drive and a positive attitude. Ability to be a self-starter and drive tasks to completion
Alignment to OUTsurance values:
Awesome service
Passionate
Honest
Human
Dynamic
Recognition
Experience/ Qualification needed:
Matric
Proficient in MS Office Suite
2 years’ experience as Professional Assistant/Team Assistant- arranging events.
Customer care experience or dealing with client complaints
Business writing skills
Valid driver's license and own vehicle

Employment type
Full-time

Work arrangement
No