Purchasing Officer / Warehouse Manager

Role Description
The Purchasing Officer / Warehouse Manager is responsible for coordinating procurement activities, overseeing inventory management, and ensuring the efficient storage and distribution of goods, materials, and supplies. This role combines purchasing administration, supplier relationship management, stock control, warehouse coordination, logistics support, and operational reporting to maintain reliable supply chain processes and support organizational objectives.
Purchasing responsibilities include identifying suitable suppliers, requesting quotations, comparing prices, reviewing product specifications, and preparing purchase orders according to organizational requirements. The officer communicates with suppliers to confirm product availability, delivery schedules, payment terms, and order details. Additional duties include maintaining supplier databases, tracking purchase orders, monitoring delivery progress, verifying invoices and purchasing documents, and coordinating with finance and operations teams to ensure timely procurement. The role also involves monitoring purchasing expenses, evaluating supplier performance, and identifying opportunities to improve purchasing efficiency and cost control.
Warehouse management responsibilities include coordinating the receipt, inspection, storage, handling, and dispatch of goods. The manager ensures that inventory is accurately recorded, properly labeled, and stored in accordance with established procedures. Duties include monitoring stock levels, organizing warehouse space, conducting regular inventory checks, investigating stock discrepancies, and coordinating replenishment activities. The role also involves maintaining warehouse records, supervising daily workflows, coordinating order preparation, and ensuring that goods are dispatched accurately and on schedule.
The position requires close collaboration with suppliers, logistics providers, procurement teams, warehouse personnel, and other internal departments. The officer prepares purchasing reports, inventory summaries, stock movement records, and operational performance updates to support planning and decision-making. Additional responsibilities include coordinating stock audits, monitoring damaged or obsolete inventory, maintaining safety procedures, and improving warehouse organization. The role also supports the implementation of inventory control systems, purchasing policies, and standardized documentation practices.
Through effective procurement coordination, supplier communication, inventory monitoring, and warehouse management, the position contributes to cost efficiency, product availability, accurate stock records, and dependable business operations.
Qualifications
Diploma or degree in Supply Chain Management, Procurement, Logistics, Business Administration, Operations Management, or a related field.
Understanding of purchasing procedures, supplier management, inventory control, and warehouse operations.
Ability to prepare purchase orders, request quotations, compare supplier offers, and maintain procurement documentation.
Knowledge of stock receiving, storage, dispatch, inventory reconciliation, and replenishment procedures.
Familiarity with inventory management systems, warehouse management software, enterprise resource planning platforms, and spreadsheets.
Strong organizational, analytical, and problem-solving skills.
Ability to monitor stock levels, track deliveries, identify discrepancies, and coordinate corrective actions.
Effective communication, negotiation, and supplier relationship management abilities.
Ability to coordinate warehouse workflows and maintain accurate inventory records.
Understanding of workplace safety, goods handling, and procurement compliance procedures.
Strong attention to detail when checking product specifications, quantities, invoices, and delivery documents.
Ability to prepare purchasing summaries, stock reports, and operational updates.
Good time-management skills and the ability to prioritize multiple tasks.
Commitment to accountability, cost control, accurate documentation, and continuous improvement.

Work arrangement
Yes