Senior Executive

Job Description
Role Name Senior Executive - Legal & Secretarial
Role Description A dynamic role in a Legal & Sec. Dept. which involves Secretarial Activities including preparation of Agendas and Minutes, necessary filings with ROC, compliances etc., Contract Drafting & Management, Legal Support, Legal Research and Legal Compliance.
Role purpose Position in a Corporate Legal & Sec. Dept. of AIS with a balanced profile of Secretarial Activities, Contract Management, Legal Compliances and Legal Research.
Responsibilities Heads KRA (Key Result Areas) KPI (Key Performance Indicators)
Secretarial Activities & Compliances (70% of the profile)
Drafting agenda papers for conducting Board and its Committee Meeting(s) viz. Audit & Risk Management Committee, Nomination & Remuneration Committee, Corporate Social Responsibility Committee, Stakeholders’ Relationship Committee and also for exclusive meetings of the Independent Directors;
Drafting all requisite documents for Annual General Meetings (AGMs), viz. Chairman’s speech, expected Queries & Answers, proceedings of AGM, etc. for conducting the AGM;
Preparing Annual Reports (including Directors’ Reports, Corporate Governance Reports, Notices of Annual General Meetings, Business Responsibility Reports, etc.) of AIS and Group Companies. Coordinating with various agencies and service providers involved in the process of editing, publication and dispatch of the same;
Assist in convening Board and Committee Meetings;
Assist in convening all General Meetings of AIS & Group Companies and ensuring various Compliances of e-voting and voting through poll;
Preparation of Board, Committee & General meeting minutes;
Updating and maintaining Statutory Registers & Records of the Company;
Filing of various ROC forms;
Annual Filing of AIS and Group Companies;
Filing of Annual Return of Financial Assets & Liabilities with RBI and half yearly due diligence reports with Bankers to the Company;
Quarterly, event based & annual compliances under SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015;
Compliances under the SEBI (SAST) Regulations and the SEBI (Prohibition of Insider Trading) Regulations;
Prepare formats of quarterly and year end results of the Company as per SEBI, Companies Act, 2013, Indian Accounting Standards (erstwhile GAAP) and stock exchanges;
Preparing and obtaining disclosures from Directors;
Vetting of loan documents filing registration, modification & satisfaction of Charges with ROC;
Assist the Company with regard to various Internal and External Audits;
Assist in dividend disbursement activity and transfer of unpaid dividend to Investors’ Education and Protection Fund;
Resolve shareholders’ queries related to transfer, transmission, issuance of duplicate share certificates, dividend, etc.;
Handling registrar and share transfer agent for various matters
Work on special assignments.
Adhere to timelines for sending agendas and supporting papers for board and committee meetings.
Timely filing of ROC forms and annual filings.
Timely dispatch of Annual Reports
Timely filing of quarterly, monthly & annual complainces with ROC, SEBI, RBI, Banks, Stock Exchanges, etc.
Ensure accurate format preparation of Financial results, Quarterly Reports, etc.
Contract Drafting & Contract Management (25% of the profile)
Drafting and vetting various contracts like SLA’s, PPA’s, NDA’s, Sales Contracts, Supply Contracts, Master Service Agreements, Lease Deeds, Leave and License Agreements, Technical Services Agreements RFQ' & RFP's etc.
Draft and negotiate legal and technical provisions of contracts for complex domestic and international business transactions.
Maintaining a track record of Contracts entered into by the company and keeping the database updated with respect to the same.
Effectively veting legal agreements through Legal and technical aspects.
Regularly updating repository.
Legal Compliance (5% of the profile)
To take an overview of various Legal compliances (HR & Admin, Tax compliance, Health and Safety compliance etc).
Keeping regular check across AIS on adherence of applicable laws.

Work arrangement
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