Project Management Office Administrator

Are you highly organised, detail-focused, and confident managing the moving parts behind successful project delivery?
We’re looking for a Project Manager Administrator to join our PMO & Services Operations team. This is a fantastic opportunity for someone who enjoys bringing structure, accuracy, and operational control to a busy services environment.
In this role, you’ll play a key part in keeping our internal project operations running smoothly — from system set-up and resource coordination to forecasting, auditing, and invoicing. You’ll work closely with consultants, project teams, operations, and finance to ensure projects are accurately maintained behind the scenes and that all invoicing is issued correctly and on time.
If you enjoy working across systems, supporting project delivery, and making sure the details are right, we’d love to hear from you.
What you'll be doing
As Project Manager Administrator, you’ll support the smooth running of multiple non-client-facing projects and engagements from an operational and systems perspective.
Your responsibilities will include:
Setting up and maintaining projects in internal systems
Supporting resource booking, scheduling, and coordination
Tracking project budgets, purchase orders, invoices, and expenses where needed
Auditing and maintaining system data to ensure accuracy and cleanliness
Coordinating between SPP and Finance to support accurate invoicing
Working with project teams to ensure forecasts are current and accurate
Keeping project plans and timelines up to date, including baseline and actual timelines
Supporting governance by helping ensure project processes, templates, and reporting standards are followed
Carrying out charge analysis and helping maintain strong financial control across project activity
What we're looking for
Experience working with project financials, including reconciling revenue and expenses
Confidence using Google Workspace and Microsoft Office
Experience with Atlassian tools, including Jira Roadmaps and Confluence
Experience working with SPP and/or similar project or professional services systems
Strong verbal and written communication skills
Excellent attention to detail and the ability to keep data, systems, and reporting accurate
The ability to work independently while collaborating effectively with remote teams
A self-motivated, organised, and professional approach
Comfort working in a fast-paced, dynamic, and technical environment
A helpful, personable, and team-oriented attitude
It would be great if you also have:
An understanding of Project Management methodologies, such as Waterfall, PRINCE2, or Agile
Experience with the wider Atlassian toolset
Experience using NetSuite SPP or similar systems

Employment type
Full-time

Work arrangement
Hybrid