Executive Assistant I

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Job Description:
Position Summary
Airbus US Manufacturing Facility is looking for a Executive Assistant to join our team based in Mobile, AL.
This role provides comprehensive support to the HO A320 Operations. The
position involves a blend of administrative duties, such as managing correspondence, travel arrangements, and coordinating logistics. This position requires strong communication skills, the ability to
organize and prioritize tasks to ensure smooth workflow, and an active interest in providing confidentiality with the ability to handle sensitive information.
Meet the Team:
The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along with three total production lines for the A220 and A320 Family aircraft. On the shop floor you’ll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.
Your Working Environment:
On ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus’ strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.
How We Care for You:
Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.
Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.
Primary Responsibilities 95%
• Administer and manage calendars, travel activities and travel expense reports for CCO
• Communicate on travel advisories issued from governmental agencies/corporate offices
• Ensure applicable visas are obtained prior to departure for CCO
• Inform CCO of any deviations from agreed plans
• Contribute with ideas for cost savings
• Organize, prepare and manage a wide range of documents, including; reports, memos, letters, agendas, presentations, and meeting minutes
• Assist in planning and arranging workshops, activities, and business events, such as customer meetings, visits, and internal and external events
• Demonstrate proactive approaches to problem-solving with strong decision-making capability, a high attention to detail and flawless execution
• Plan and coordinate meetings – internally and externally (including conf. calls, video conferencing and meeting room set-up)
• Support CCO in increasing administrative efficiency
• Effectively collaborate with key internal and external stakeholders
• Support direct report travel and expense processing
• Keep CCO informed of the status of agreed tasks and of any critical problem areas
• Providing general support to other staff members.
Additional Responsibilities
• Other duties as assigned 5%
Qualified Experience and Training
Required Education
* Bachelor’s degree or a combination of education and experience required
Preferred Education
• Emphasis in business, communications, or a related field preferred
Required Experience
• 5 years of related experience required, preferably in an executive or administrative support role.
• Strong executive presence and demonstrated leadership skills, good judgment, and ability to effectively interface with employees and leaders at all levels within the organization.
Preferred Experience
Required Licensure/Certifications
• N/A
Travel Required
• 5% Domestic and International
Citizenship
Able to work in the US without a current or future need for visa sponsorship
Clearance
None
Qualified Skills
Required Knowledge, Skills, Demonstrated Capabilities
• Cooperative, Proactive, Task-focused, Patient, and Positive
• Ability to multi-task and follow-up
• The ability to handle various tasks simultaneously and switch between them efficiently.
• Ability to work under pressure
• Ability to produce high quality, detailed work based on established standards, guidelines and procedures
• Detail-oriented with excellent proof-reading and writing skills.
• Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner.
• Comply with Satair’s mission, values and Quality Management procedures
• Comply with Satair’s guidelines on Ethics & Compliance
• Understanding, sharing and living of Satair values and rules
• Respect Satair processes and procedures agreed per function
• Identify and offer suggestions to improve efficiency
• Have an inter-cultural understanding
• Participate in occupational safety and health efforts
• Contribute towards a positive and inspiring working environment
Preferred Knowledge, Skills, Demonstrated Capabilities
Required Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages)
• Excellent verbal and written communication skills including the ability to articulate complex issues to others.
Preferred Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages)
Required Technical Systems Proficiency
• PC literate - Google Suite and Microsoft Office, including word, excel, database and presentation tools
• Competence with communication platforms
Preferred Technical Systems Proficiency
Complexity of the Role
Level of Decision Making: (Level/Impact of decision making: strategic, tactical, operational)
• N/A
Organizational information
Is this a people manager?: No
# of Exempt Reports: 0
# of Non-Exempt Reports: 0
Job Dimensions
• N/A
Physical Requirements
Demand % Frequency
Onsite % 100%
Remote % 0%
Hybrid % Daily
Vision: able to see and read computer screen
and other electronic equipment with screens,
able to read documents, reports and
engineering drawings.
Daily
Hearing: able to hear to participate in
conversations in person and via
teleconference or phone and to hear sounds
on production floor including safety warnings
or alarms.
Daily
Speaking: able to speak in conversations and
meetings, deliver information and participate
in communications.
Daily
Equipment Operation (personal computer,
telephone, copies, fax machine, and related
office equipment and using electronic
identification card to enter building floors and
internal doors): able to operate most office
and personal electronic equipment and some
tools including production tools such as
hydraulic lifts.
Daily
Carrying: able to carry documents, tools,
drawings, electronic equipment up to
30lbs/14kgs.
Daily
Lifting: able to lift documents, tools, drawings,
electronic equipment up to 30lbs/14kgs.
Daily
Pushing / Pulling: able to push and pull small
office furniture and some equipment and
tools.
Daily
Sitting: able to sit for long periods of time in Daily
meetings, working on computer.
Squatting / Kneeling: able to squat or kneel to
retrieve or replace items stored on low
shelving.
Daily
Standing: able to stand for discussions in
offices or on production floor.
Daily
Travel: able to travel independently and at
short notice.
Daily
Walking (include routine walking such as to a
shared printer to retrieve documents): able to
walk through