Trade Show & Events Specialist

Are you an expert organizer who thrives behind the scenes, ensuring every detail comes together seamlessly? As our Trade Show and Event Specialist, you’ll play a key role in planning and executing defense and aerospace trade shows as well as important internal company events and all-hands meetings. Your strong coordination skills and eye for detail will help create successful, well-run events that showcase our work and keep our teams connected and informed. Join us and contribute to events that support our mission and bring our company together.
Insitu is a pioneer in the design, development, product and operation of high-performance, cost-effective uncrewed aircraft systems. Based in Bingen, WA, our technologies help defense and government customers around the globe make quicker, more informed decisions to get the warfighter home safely.
What you’ll do:
Plan, organize, and execute company trade shows and internal events, including major industry exhibitions, all-company meetings, and customer engagements.
Work closely with internal teams and external partners to define event objectives, requirements, and success criteria.
Develop event scope and display strategies, manage budget, monitor expenditures, and ensure on-time, on-budget delivery
Serve as primary point of contract onsite to coordinate schedules, facilitation media/customer interactions, and deliver excellent attendee experiences
Ensure facility clearances for internal events and adhere to all company compliance protocol
Provide ad hoc event marketing, support speaking engagements, contribute to product branding and conduct customer and market research as needed
Consult on Trade Show schedule and provide recommendations and insight on most effective events to attend
Develop, monitor, and track key metrics for trade show and event engagement; identify creative approaches to increase meaningful leads
Education & Experience
Minimum 3 years of hands-on experience in event planning, trade show coordination, or similar project management roles.
Bachelor’s degree with 6–9 years of related professional experience, or a master’s degree with 4–7 years; comparable advanced experience or certificate program may also be considered.
Demonstrated ability to manage complex logistics for exhibit setups, including technology or product displays; experience with basic inventory management of event assets.
Proven track record of managing multiple projects simultaneously, with excellent follow-through and proactive coordination.
Exceptional attention to detail and strong organizational and time management skills.
Outstanding critical thinking, interpersonal, problem-solving, and communication skills; able to effectively present ideas and respond to stakeholder and vendor inquiries.
Highly adaptable and able to thrive under pressure; skilled at multitasking and shifting priorities while delivering high-quality event experiences.
Strong project management skills — able to develop and execute plans, hold teams accountable, and pivot as needed to overcome challenges.
Preferred Education & Experience
Bachelor’s degree in marketing, communications, event management, hospitality, or a related field
Previous experience supporting defense, aerospace, or similarly regulated and technical industries
Experience in creating effective trade show materials; understanding customer experience and needs
A reputation for bringing fresh creative thinking to events and trade show
Travel Requirement: This position requires Domestic and International travel up to 40%.
In-Office Requirement Statement: (Hybrid) This position is eligible for hybrid work. It is our strong preference that this position is on-site 3 days per week to allow for maximum collaboration and connection to the team and product. However, depending on the candidate’s location, experience, and qualifications, we may have some flexibility in the frequency of on-site days.
At Insitu, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
Insitu also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability programs and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire.
Please note that the salary information show below is a general guideline only. Salaries are based upon candidate experience, qualifications and work location.
Typical Hiring Range: 74,500.00 - 102,300.00
Insitu is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.