Office Manager

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Time Type:
Full time
Remote Type:
Job Family Group:
Market Operations
Job Description Summary:
Position Summary:
To coordinate and facilitate the flow of communications, both oral and written between the administrative staff, sales teams, and suppliers/vendors.
Job Description:
Job Responsibilities:
Manage administrative and office staffs
Manage the front receptionist and coverage for the front desk
Manage outside janitorial team. Assign duties and address service issues as needed.
Manage all administrative sales for the sales divisions by communicating job expectations, appraising job results, and disciplining employees
Oversee onsite printing and shipping staff ensuring they meet the needs of Breakthru
Coordinate updating of office furniture by outside vendor
Provide direction to any third-party staff in the building for meetings or maintenance
Oversee and manage all office operations
Set and manage the office budget, including supply inventory
Ensure all office-based systems are in working order
Develop, implement, and manage office procedures
Complete all office layout planning and moves, partnering with IT for completion of these moves
Manage office access to include badges
Schedule appropriate maintenance is performed (HVAC, pest, etc)
Develop and manage events
Ensure supplier events on building property are a success by ensuring staffing, cleanliness, and communication for the event
Create events in conjunction with the AEC to drive associate engagement
Coordinate associate events on and off the property to include budgeting and invoicing for events, liaising and negotiating with vendors and handling overall logistics of the event.
Will Call administration
Ensure all will call orders are processed correctly and in a timely manner
Prompt communication with sales staff regarding will calls
Administrative tasks
Manage the EVP and head leadership team’s schedules
Publish and update the state SharePoint site
Coordinate all event tickets for suppliers and internal employees
Create, process, follow-up, and approve purchase requisitions
Other duties, as assigned by the jobholder’s supervisor, may also be required.
Minimum Qualifications:
Bachelor’s degree in related field and/or equivalent training and work experience
Minimum of 2 year of experience in administration and management
Proficient PC skills using MS Office and other various computer programs including presentation software
Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines
Analytic and Reporting skills
Utilize sound judgement and problem-solving skills
Ability to work in fast-paced, high-volume, team environment
Preferred Qualifications:
Beverage Industry experience
Experience working and leading outside venders
Physical Requirements:
While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone
Competencies:
Accountable for meeting own targets, work is reviewed periodically.
Problems encountered will be defined, repetitive, and routine with a solution readily available.
This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.
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Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call (708) 298-3536 and let us know the nature of your request and your contact information.