HR & Executive Assistant

Position Summary:
Pedes Orange County is a Comprehensive Vascular Practice looking to hire a full-time, in-office HR Assistant and Executive Assistant. We are looking to bring someone on to assist in several facets of our quickly growing facility. We are seeking a highly organized, proactive, and adaptable professional to serve as our Human Resources Assistant & Executive Assistant. This role has hybrid responsibilities and is ideal for someone who thrives in a fast-paced environment and enjoys both leading HR functions and supporting executive-level projects through administrative support. The ideal candidate will be responsible for overseeing HR operations while also ensuring the smooth day-to-day functioning of the office, including managing supplies, mail, accounting tasks, and other executive administrative duties.
Key Responsibilities:
Human Resources:
Manage employee onboarding and offboarding, including document checks, background checks, license verification, and IT access coordination
Maintain personnel files and ensure compliance with labor laws and practice policies
Oversee employee relations, conflict resolution, and performance management processes
Facilitate employee reviews, write-ups, and disciplinary actions
Administer time-off requests, track attendance, and review timesheets for payroll submission
Support recruitment efforts by posting job ads, screening candidates, and scheduling interviews
Monitor HR policies and recommend updates to stay compliant with federal and state employment laws
Office Administration & Executive Support:
Assist executive leadership with scheduling, meeting prep, and special projects
Coordinate and maintain office supplies and inventory; process supply orders as needed
Sort and distribute incoming/outgoing mail and packages
Serve as a point of contact for vendors and facility maintenance needs
Help coordinate staff meetings, events, and trainings
Perform general office duties to support the overall function of the clinic and executive team
Accounting Support:
Upload, verify, and categorize incoming bills and invoices
Process payments and maintain accurate records of transactions
Approve and submit payroll in collaboration with leadership and HR systems
Maintain vendor accounts and assist with monthly reconciliation
Use QuickBooks to manage and track expenses, payments, and financial entries
Assist with preparing reports and summaries for management review
Qualifications:
1+ years of experience in human resources, office administration, or accounting (healthcare setting preferred)
Strong knowledge of California employment laws and HR best practices
Proficiency in QuickBooks and Microsoft Office Suite (required)
Excellent communication, time management, and problem-solving skills
High level of discretion and professionalism when handling confidential information
Experience with HR software such as BambooHR or EMR systems preferred
Ability to multitask, prioritize effectively, and adapt to shifting needs in a clinical environment
Bachelor’s Degree in Human Resources, Business Management, Accounting, or a related field (required)
aPHRca Certification (preferred but not required)
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Experience:
Executive administrative support: 1 year (Required)
Medical office: 1 year (Required)
Human resources: 1 year (Required)
License/Certification:
Associate Professional in Human Resources (Preferred)
Ability to Commute:
Irvine, CA 92614 (Preferred)
Ability to Relocate:
Irvine, CA 92614: Relocate before starting work (Preferred)
Work Location: In person

Employment type
Full-Time

Work arrangement
No