Administrative Assistant – Aftermarket Parts

Job Overview
The Administrative Assistant - Aftermarket Parts provides essential administrative support to the Aftermarket Parts team by coordinating documentation, maintaining records, supporting customer and internal communications, and ensuring the accurate processing of departmental information. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced manufacturing environment. The successful candidate will serve as a key support resource for the department, assisting with export documentation, ERP system data entry, timesheet administration, job file maintenance, and general office operations while contributing to the efficient delivery of aftermarket parts and services.
Qualifications
Associate's degree preferred; equivalent combination of education, training, and experience will be considered.
1-3 years of relevant administrative or office support experience.
Strong organizational, time management, and problem-solving skills with exceptional attention to detail and accuracy.
Excellent communication, interpersonal, customer service, and collaboration skills.
Ability to work independently while effectively contributing as part of a team.
Proficiency with Microsoft Office applications, including Outlook, Excel, and Word; experience with business systems and standard office equipment preferred.
Ability to maintain professionalism and confidentiality when handling sensitive information.
Physical ability to lift files, open filing cabinets, bend, reach, and stand as needed to support filing and document management activities.
Responsibilities and Duties
(The following is a list of the main duties and responsibilities. It is not meant to serve as an all-inclusive list. This position is required to perform other duties and responsibilities as assigned.)
Scan/File job packets
Complete Export Documentation for parts shipments internationally
Use of ERP system
Answering Phones and Route Calls
Manage Timesheets
Confirm or Add Paid Time Off details in BambooHR
Complete Department Itinerary
Maintain and update Job Folders
Scanning Job Packets / Waterville
Perform other duties and functions as required
Benefits
Paid Vacation
Paid Personal Time
10 Paid Holidays
401(k) Savings Plan with a company match of 50% up to 6%
Medical, Dental, Vision and Prescription Drug Benefits
EAP (Employee Assistance Program)
Health Savings Account
Short-Term and Long-Term Disability
Basic Life Insurance (company-paid)
Optional Life Insurance (employee, spouse, children)
Optional Accidental Death and Dismemberment Insurance
Tuition Reimbursement
Wellness Program and Discounts

Employment type
Full-Time

Work arrangement
No