Operations Specialist

About Nebius:
Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.
Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.
Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.
About The Role:
The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.
This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.
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Key Responsibilities
Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.
Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage
Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties
Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards
Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies
Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows
Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures
Participate in special projects and cross-functional initiatives as required
Key Qualifications & Experience
Must-have requirements:
1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.
Experience with document management and operational workflows involving internal teams and external counterparties
Working knowledge of accounts payable processes
Ability to review, and maintain agreements and supporting documentation
Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance