Accounting Manager

Accounting Manager
Company: Magnus Medical Inc
Location: Burlingame, CA (Hybrid, CA)
Reports to: Director of Accounting
Team: Finance & Accounting
The Role
You'll own the full accounting cycle, from AP and expense coding to billing, collections, and commission accounting, reconciliations, and the month-end close. As we bring accounting in-house, you'll take over work currently handled by Outsourced Accounting, working with the Director of Accounting to transition it without disrupting the close. You'll also be the Director's right hand on our systems modernization: migrating to a new ERP and consolidating Bill.com, Expensify, and Brex onto Ramp. The Director sets the strategy and owns the projects. You'll handle hands-on execution, keep the close running through the changes, and help the team adopt new processes and tools.
What You'll Do
In-house transition from Outsourced Accounting (supporting the Director of Accounting)
Work with the Director of Accounting and Outsourced Accounting on a phased transition plan, with clear handoff dates, responsibilities, and a cutover timeline
Absorb Outsourced Accounting's responsibilities, such as bookkeeping, AP and expense processing, reconciliations, journal entries, and close support
Run knowledge transfer sessions, and document Outsourced Accounting's existing workflows, checklists, and recurring entries
Review the historical books for accuracy, including reconciliation status, open items, and accounting policy treatment, and flag cleanup needs to the Director
Collect and organize all workpapers, schedules, supporting documentation, and system access from Outsourced Accounting
Run parallel closes during the transition to validate results before Outsourced Accounting is fully off-boarded
Help build the processes, close calendar, and controls that replace the outsourced model, and help hire and onboard future accounting team members
ERP migration and systems transition (supporting the Director of Accounting)
Assist the Director in planning and executing the ERP migration, including chart of accounts redesign, data mapping, historical data migration, and opening balance validation
Support requirements gathering, configuration, testing (UAT), and go-live, including parallel closes and cutover planning
Help implement Ramp in place of Bill.com, Expensify, and Brex, including approval workflows, coding rules, card programs, vendor onboarding, and ERP integration
Serve as the day-to-day contact for implementation partners and vendors, escalating decisions and issues to the Director
Document new processes and train team members and business users on the new systems
Ensure continuity of the close, reporting, and 1099 data through the transition, including consolidation of vendor and payment history across legacy platforms
Help decommission legacy systems and archive records to support audit requirements
AP, expenses, and 1099 reporting
Review and approve coding of vendor bills and employee expenses (Bill.com and Expensify today, Ramp going forward), ensuring accurate GL, department, and class/project allocation
Maintain vendor records, W-9 collection, and 1099 tracking throughout the year
Prepare and file annual 1099 reporting (1099-NEC/MISC), including year-end vendor review and corrections, and ensure payments across all platforms are captured
Reconcile company credit cards (Brex today, Ramp going forward), including matching transactions, resolving missing receipts, and ensuring proper coding
Billing and collections
Generate customer invoices accurately and on schedule, based on contracts, usage, and subscription terms
Manage AR and collections, including aging reviews, customer follow-up, cash application, and dispute resolution
Maintain deferred revenue schedules and support revenue recognition (ASC 606)
Payroll and commissions
Reconcile payroll liabilities and coordinate with the payroll provider and People team
Reconciliations and cash management
Perform and review all balance sheet account reconciliations monthly, with proper support and sign-off
Produce a weekly cash balance report for finance leadership, including cash position, receipts, and upcoming disbursements
Complete bank reconciliations and cash application
Month-end close and financial reporting
Own the execution of the monthly close, including journal entries, accruals, prepaids, fixed assets, and flux analysis, targeting a 5-7 business day close
Prepare monthly financial statements (P&L, balance sheet, cash flow) and management reporting packages for Director review
Partner with FP&A on budget-to-actual variance analysis
Support board, investor, lender, and audit requests
Grant accounting (a plus)
Track grant awards, allowable costs, and reimbursements
Prepare grant billing, reporting, and compliance documentation
Ensure proper revenue/contra-expense treatment and audit-ready support
Controls and process improvement
Help design and document accounting procedures and internal controls for the in-house function and new systems
Identify and implement automation across Ramp, the new ERP, and billing systems
Support external

Employment type
Full-Time

Work arrangement
No