Youth Program Adminstrator

Department:KidSpirit
Special Instructions to Applicants:
Job Description:
Program Accountability and Operations (65%)
Assist with the creation, editing, updating and maintenance of program projects and reports; maintain a variety of schedules.
Attending orientations, meetings, and in-service training.
Completing and submitting appropriate documents as needed (incident/accident reports, monthly timesheets, lesson plans, etc.)
Using information technology to assist with maintaining systems or database security.
Double checking attendance and entering it into the information system, double checking all processes are being done in WRIKE, monitoring emails, radios and answering phones.
Perform data entry functions which may include personal information.
Processing financial transactions (cash, check and credit card payments) and making cash deposits.
Maintain equipment and supplies inventory.
Administer first aid and activate emergency action steps if medical attention is required. May care for sick/injured students including handling medications.
Follow emergency action procedures and documentation tasks (phone, radio, in person).
Communication, Paperwork & Record Keeping (5%)
Maintain clear, timely communication with coworkers and supervisors, including responding promptly to emails and phone calls.
Complete necessary paperwork, attendance sheets, and documentation with accuracy and attention to detail.
Collaborate with team members to support smooth program operations.
Safety, First Aid & Documentation (10%)
Monitor participant safety at all times and administer first aid when necessary.
Initiate emergency action procedures appropriately and calmly.
Accurately complete incident, accident, and behavioral reports as required.
Use sound judgment to assess situations, respond appropriately, and communicate effectively with supervisors and families.
Training, Meetings & Professional Development (10%)
Attend required orientation sessions, program meetings, and in‑service training.
Review and comply with all program policies, procedures, and activity guidelines.
Actively pursue opportunities for career growth and skill development through training and feedback.
Equipment & Supplies Management (5%)
Check out, request, and properly use equipment and supplies for activities.
Maintain and organize the equipment area before clocking out each day.
Report equipment needs, safety concerns, and supply issues to supervisors.
Program Promotion & Family Engagement (5%)
Communicate effectively with parents regarding participant progress and development.
Promote KidSpirit programs including recreational classes, camps, ACES, and special events.
Serve as a positive ambassador for the program, using strong interpersonal communication skills.
Other Duties
Carry out additional responsibilities as requested by supervisors to support program success and team functioning.
May require lifting of 35lbs.
Qualifications:
Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements
Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
High School student: Regularly enrolled in a high school or participating in a home-schooling program
Undergraduate and post-baccalaureate student: 6 credit hours per term
Undergraduate international student: 12 credit hours per term*
Graduate student officially admitted to Graduate School: 5 credit hours per term
Graduate international student officially admitted to Graduate School: 9 credit hours per term*
*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Required Qualifications:
Current, valid First Aid certification by the start of programming.
Recognizing and Reporting Child Abuse and Neglect (RRCAN) certification by start of programming.
Introduction to Child Care Health & Safety certification by start of programming.
Fundamentals of Learning.
Working Conditions/Schedule:
Salary Range:
15.55 - 22.50
Anticipated Start Date:2026-09-14
Anticipated End Date: