Department Coordinator

OVERVIEW OF THE COMPANY
JOB DESCRIPTION
We are seeking an experienced, highly organized, and proactive Department Coordinator to provide executive and operational support to the Chief Information Officer (CIO) and SVP, Enterprise Applications. In this role, you will be instrumental in managing day-to-day operations, coordinating complex schedules, facilitating executive engagements, and supporting strategic initiatives across the technology organization.
The ideal candidate thrives in a fast-paced, dynamic environment, anticipates needs, exercises sound judgment, and manages competing priorities with professionalism and discretion. You are a resourceful problem solver, an effective communicator, and a collaborative team player who takes ownership of responsibilities and ensures seamless coordination across internal teams and external stakeholders.
A SNAPSHOT OF YOUR RESPONSIBILITIES
Manage complex, high-volume executive calendars, coordinating meetings, calls, and video conferences while proactively resolving scheduling conflicts and accommodating last-minute changes
Serve as a key point of contact and communication liaison for the CIO and SVP, Enterprise Applications, facilitating timely and effective communication with internal teams, senior leadership, and external partners
Coordinate executive-level meetings and engagements, including preparing agendas, presentations, reports, and supporting materials, tracking action items, and ensuring timely follow-up
Oversee logistics for internal and external speaking engagements, working closely with stakeholders to coordinate schedules, event materials, travel arrangements, and execution
Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries while accounting for shifting schedules and time zones
Support special projects and strategic initiatives, coordinating cross-functional activities, monitoring progress, and ensuring deliverables are completed accurately and on time
Plan and execute department meetings, technology summits, networking events, and executive engagements, managing logistics, invitations, venues, catering, and follow-up activities
Draft, review, and proofread executive correspondence, presentations, and other communications, ensuring accuracy, professionalism, and alignment with organizational priorities
Handle confidential and sensitive information with the highest level of integrity, professionalism, and discretion
Partner with teams across the organization to facilitate collaboration, streamline administrative processes, and support departmental priorities
Anticipate executive and departmental needs, proactively identify potential challenges, and prioritize time-sensitive matters to maintain operational efficiency
WHAT YOU WILL NEED
Experience providing administrative and operational support to senior executives in a fast-paced, dynamic environment
Demonstrated ability to manage complex executive calendars, coordinate meetings, and organize events with exceptional attention to detail
Strong organizational, time management, and prioritization skills, with the ability to balance multiple competing demands and meet tight deadlines
Experience coordinating cross-functional projects, tracking deliverables, and supporting strategic initiatives
Excellent written and verbal communication skills, including strong proofreading abilities and experience preparing professional correspondence
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Strong interpersonal skills and the ability to build effective working relationships with executives, colleagues, and external stakeholders
Proactive, resourceful, and solutions-oriented approach, with the ability to work independently and anticipate needs
Sound judgment, professionalism, and discretion when handling sensitive and confidential information
Flexibility and adaptability to shifting priorities, evolving business needs, and last-minute scheduling changes
Ability to maintain composure, exercise initiative, and follow through on responsibilities in a high-volume environment
Regular, on-site attendance at the workplace a minimum of 3 days per week is an essential function of the position. Selected candidate must be able to reliably meet this requirement.
NICE TO HAVE, BUT NOT A DEALBREAKER
Experience supporting C-suite executives or senior technology leadership
Experience working within a technology organization or supporting enterprise technology teams
Familiarity with coordinating large-scale corporate events, executive presentations, or external speaking engagements
Experience supporting geographically distributed teams and coordinating across multiple time zones
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Learn more about Fox Tech at https://tech.fox.com
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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $25.75-43.27 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
View more detail about FOX Benefits.