Oil Operations Support

Knowledge, Skills and Abilities
Minimum diploma holder
Minimum 2 years of experience in similar positions or relevant role
Team player with excellent communication skills
Good coordination and planning skills, able to multi-task and work to tight deadlines under pressure independently
Ability to be flexible and work to deadlines and under pressure.
Capable of working with diverse groups and ability to establish good working relationships with relevant counterparties.
Meticulous and attention to details
Key Responsibilities
Reconcile and verify in-house system transaction details against recaps for all products
Prepare and draft invoices/ blank invoices for customs clearance purposes
Prepare and draft letter of credit (LC) negotiation documents, including packing list and beneficiary certificate of origin
Track and follow up with counterparties on original bill of lading (BL) status daily basis
Ensure all contracts are properly sent and received prior to loading schedules
Conduct apple-to-apple comparisons between documentation instructions and original documents to ensure consistency and compliance
Execute in-house system purchase and sales operations in accordance with operation excel file.
Ensure all invoices are issued, sent, and received in a timely manner prior to the due date
Arrange to dispatch original documents (after endorsed bill of lading (BL))
Support Know Your Customer (KYC) processes for new customers